Accounts Payable Supervisor

Overview of Position

The Accounts Payable Supervisor will oversee an accounts payable team, direct the processing of invoices and payments, and manage expense accounts and budget reports.

Supervisory Responsibilities:

1. Trains and oversees AP team involved in billing functions.
2. Directs assigned tasks and aids as needed.
3. Assists with performance evaluations.

Duties/Responsibilities:

1. Oversee reports regarding cash flow; ensure correct payments are made in a timely manner.
2. Develop guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
3. Analyzes invoices for accuracy and eligibility for payment.
4. Verifies payments before controller’s signature is added by reviewing checks and vouchers.
5. Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendors’ ledger).
6. Ensure employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit 1099s.
7. Ensure proper maintenance, filing, and storage of records in case of audits.
8. Reconcile payment vouchers for key vendors.
9. Experience with multi-site locations for manufacturing, retail, or distribution.
10. Co-ordinate with purchasing and receiving at multi-site locations to verify 3-way matching prior to processing.
11. Manage key vendor relationships both domestically and internationally.
12. Performs other related duties as assigned.

Required Skills/Abilities:

1. Excellent verbal and written communication skills.
2. Proficient in Oracle NetSuite accounting software and Microsoft Office Suite or related software; Proficient in Excel, using Pivot Tables and VLOOKUP.
3. Thorough understanding of accounts payable functions.
4. Excellent supervisory and analytical skills.
5. Excellent organizational skills and attention to detail.
6. Ability to motivate staff.

Position is a hybrid role and subject to change as business needs dictate:

• 1-2 days a week in home office (Chicago, IL)
• 1-2 days a month in Alsip, IL 

Education/Experience Requirements

• Bachelor’s degree in Accounting or Business Administration, with one year of experience in an accounting office; OR three or four years of accounting experience with at least two years in a managerial or supervisory capacity.