Accounts Payable Supervisor #00830

Title: Accounts Payable Supervisor #00830

State Role Title: Financial Services Spec II

Hiring Range: $70,000 - $95,000 Annually

Pay Band: 5

Agency: Virginia Department of Agriculture

Location: VDACS CENTRAL HEADQUARTERS

Agency Website:  https://www.vdacs.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Agriculture and Consumer Services, Division of Administration and Financial Services, is seeking a qualified professional to serve as Accounts Payable Supervisor within the Finance Office. This new role is responsible for leading the Accounts Payable team and ensuring accurate processing, reporting, and auditing of all agency expenditures, including travel and employee reimbursement vouchers. The supervisor will maintain compliance with federal, state, and agency policies and procedures, ensuring that all payment approvals align with the Prompt Payment Act, the Commonwealth Accounting Policies and Procedures (CAPP) Manual, and internal control standards, while also ensuring the accurate recording and reporting of agency financial data in accordance with Generally Accepted Accounting Principles (GAAP). In this role, the supervisor will oversee daily Accounts Payable operations, including voucher processing and travel and employee expense reimbursements, and will monitor payment schedules to ensure that at least 95% of vendor payments meet Prompt Pay standards. Responsibilities also include reviewing and approving wire transfer payments and partnering with Finance management to implement, oversee, and maintain compliance with the eVA three-way match requirement. The position will approve eVA, VITA telecom, and agency vehicle and fuel invoices to ensure appropriate allocation. Additionally, the successful candidate will oversee the Finance Department’s use of the agency Small Purchase Card (SPCC)/Gold Card by approving transactions in OLR Works and ensuring monthly reconciliations are completed in accordance with CAPP policy. The supervisor will coordinate with the Procurement team to support operational improvements and implement best practices, provide backup support to Finance Operations during peak periods, and perform key supervisory functions such as conducting performance evaluations, managing employee relations and disciplinary actions, supporting recruitment and hiring efforts, scheduling staff, and reviewing and approving leave requests. This position is ideal for a detail-oriented individual who demonstrates strong financial oversight, sound judgment, and a commitment to operational excellence and regulatory compliance. Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth’s telework policy.

Minimum Qualifications

Comprehensive knowledge and ability to apply generally accepted accounting principles, accounts payable principles and best practices, as well as auditing requirements, regulatory compliance. A working understanding of expenditure and revenue transaction processing. Experience ensuring prompt and accurate processing and recording of financial transactions and applying fiscal policies and procedures. Knowledge of performance management and supervisory principles including demonstrated ability to manage, supervise, and train a staff of accounting professionals while managing multiple priorities and meeting rigid deadlines. Ability to understand and apply internal control concepts. Ability to use automated accounting/financial applications and ability to analyze financial system data using intermediate/advanced spreadsheet skills (i.e. Excel). Ability to interpret and apply complex financial policies and procedures, resolve issues and make independent logical decisions and/or recommendations in a diverse operational environment. Detail oriented with strong organizational skills and ability to effectively manage and complete multiple tasks. Effective professional oral and written communication skills. Proficiency in office technology, including financial accounting systems and the Microsoft Office Suite, particularly Excel, Word and Outlook. Provide quality customer service to internal and external customers. HS Diploma/GED required.

Additional Considerations

A combination of related education, training, and experience indicating possession of the preceding knowledge, skills, and abilities to include experience with expenditure and revenue accounting processes, transactions,