Jobs and Careers

Accounts Payable Specialist

United Statesfull_timeVerifiedPosted 5 Jul 2024

💰 $75,000/yr($65,000/yr – $75,000/yr)

About the role

Olson Kundig is a design practice founded on the ideas that buildings can serve as a bridge between nature, culture and people, and that inspiring surroundings have a positive effect on people’s lives. The firm’s work can be found across the globe, with projects as wide-ranging as huts to high rises, homes—often for art collectors—to academic, cultural and civic projects, museums and exhibition design, places of worship, creative production, urban design, and interior design.

Currently, we are seeking a Accounts Payable Specialist to join our dedicated accounting team.

Position Summary

The Accounts Payable Specialist is responsible for administering assigned accounts payable functions ensuring accuracy, efficiency, and compliance with company policies and procedures. To succeed in this role, you should be meticulous in their attention to detail, strong organizational skills, adaptability, technical and financial acumen, and effective communication skills. This role will collaborate with internal teams to deliver exceptional results within specified deadlines.

Primary Responsibilities:

AP: Vendor Payments

Manage weekly reporting for vendor and consultant payments.
Process weekly check run
Monitor and resolve any issues with accounts payable on a daily basis.
Work with PMs/Accounting Team to communicate effectively with vendors in order to ensure proper payment of outstanding AP.
Review AP Voucher/AP Disbursements/J.E./Employee Expense/Misc. Expense/Print & Reproduction entries for posting on a daily basis.
Create/update recurring entries on a daily basis.
Provide weekly outstanding AP reporting to the Accounting Manager.

AP: Invoice and Expense Reimbursement Processing:

Process timely and accurate entry of invoices, credit card receipts, and other project-related charges.
Process employee expense reports verifying proper receipt documentation.
Execute the monthly entry and reconciliation of all company credit card charges and bills, as well as the bi-monthly processing of employee reimbursements; Monitor and resolve any issues with travel/credit cards.
Manage internal job code billing related to travel and credit cards.
Keep track of travel logs and communicate with third-party travel and credit card vendors as necessary.
Participate in the documentation and QC of the travel/credit card/employee reimbursable process.
Train users to operate the travel/credit card process effectively based on accounting standards.

AP: Vendor, Banking and Financial Data Management:

Maintain accurate vendor information for 1099 processing.
Analyze and resolve vendor invoice discrepancies and strive to keep the Vendor Aging reconciled.
Provide daily/monthly reports that include Daily Cash Reports, Foreign/Petty Cash Reconciliation, and Bank Reconciliation.
Monitor and resolve any issues with the banking process on a daily basis.
Execute the daily deposit and posting of checks/wire payments through cash receipts.
Work with the accounting team to execute the monthly bank reconciliation.
Participate in the documentation and QC of the banking process.
Train users to operate the banking process effectively based on accounting standards.

AP: Financial Compliance and Reporting:

Adhere to GAAP standards in financial application.
Contribute to month-end close with accurate and timely journal entries for financial record integrity.
Monitor and resolve any issues with month-end and year-end closing.
Support Financial Reporting by providing documentation as requested.
Participate in the documentation and QC of the AP month-end and year-end status reports and closing process.
Prepare monthly accounting reports for Partner dashboards includi