Accounts Payable Specialist

Description

Family Health Centers is offering an outstanding compensation plus bonuses, including generous paid time off, 9 paid holidays, excellent health benefits, a company paid pension, multiple bonuses, and more!

POSITION DESCRIPTION:

Responsible for data entry, processing and reporting of operational accounting functions within the Finance Department associated with Accounts Payable and Purchasing. Provides exceptional customer service to both internal and external customers. Adheres to Corporate Compliance program, by reporting improper or unethical conduct, violation of applicable laws, regulations or program requirements.

DETAILED DUTIES AND RESPONSIBILITIES:

• Prepare independent contractor checks in Accounts Payable system.
• Prepare levy and dental payments in Accounts Payable from payroll deductions.
• Enter approved invoices, travel reimbursement requests, check requests, adjustments and voided checks into Sage Platinum Accounting Software with the correct coding and post daily.
• Verify that all purchase orders have a packing slip and invoice.
• Take advantage of discount terms when available.
• Select invoices requiring payment and process checks bi-weekly or as necessary.
• Ensure that all checks have appropriate signatures and prepare payments for mailing.
• Research and resolve vendor inquiries.
• Manages Aged Payable and Aged Purchase Order listings
• Prepare vendor profile reports as requested by management.
• Process weekly patient refund checks.
• Prepare monthly rent checks
• Research pricing when multiple vendors are available.
• Seek bids for various services or items as requested.
• Prepare various spreadsheets, analysis and journal entries with appropriate supporting documentation.
• File documents as necessary.
• Monitors vendors against Federal Exclusion list
• Perform other duties, as assigned.

Requirements

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of accounting principles and practices.
• Knowledge of general office practices and procedures.
• Knowledge of fiscal records maintenance.
• Knowledge of basic filing.
• Skill in operating personal computer and calculator.
• Ability to plan, organize and coordinate work assignments.
• Ability to work independently.
• Ability to establish and maintain effective working relationships with others.
• Ability to communicate effectively both verbally and in writing.

TRAINING AND EXPERIENCE:

• High School diploma, GED or equivalent training and experience.
• Successful completion of basic college Financial Accounting coursework preferred.
• Experience working with Microsoft Excel & Word.
• Experience with accounts payable and purchasing.
• One year of healthcare experience preferred.

PM21