ACCOUNTS PAYABLE SPECIALIST

Kampgrounds of America, Inc. (KOA) is the world’s largest network of privately owned campgrounds and the leader in outdoor hospitality. KOA has 500+ locations across the United States and Canada including a mix of franchised and company-owned parks (OAK). Founded in 1962, the mission of KOA is “connecting people to the outdoors and each other,” and those who represent the brand share the values of being family-oriented, passionate, entrepreneurial, customer-focused, and innovative.

At KOA, we believe the outdoors is fun and for everyone. We are committed to having an environment where all are treated with dignity and respect. We strive to:
• intentionally create a sense of community and belonging for our guests, employees and franchise partners
• continually educate ourselves and expand our knowledge to foster an inclusive and supportive environment
• sustain a culture that promotes diversity of thought and experiences
• ensure everyone has the ability to experience the outdoors and that our facilities are accessible to all
• drive change in our company and industry through action and implementation


Summary:
The emphasis of this position is processing and payment of all invoices presented for payment, as well as administration and support of the Purchase Card system. The position is responsible for validating proper approval authorizations and safeguarding of Purchase Card account numbers and banking information.


Essential Duties and Responsibilities:
• Process and pay invoices with required approval for KOA, subsidiaries, and managed properties
• Administer Purchase Card (PCard) system, including but not limited to the following:
◦ Obtain employee acknowledgment of PCard receipt
◦ Assist employees with transaction approval and card use issues, including fraud
◦ Ensure all transactions have been approved by cardholders and cardholders’ supervisors
◦ Process pcard expense reports and ensure all transactions on PCard statements have receipts attached
• Maintain timely and accurate filing of all accounts payable invoices
• Ensure applicable vendors have a W-9 on file prior to payment
• Process weekly check run
• Reconcile vendor statement and resolve any discrepancies
• Collaborate with internal departments to resolve any payment issues or inquiries
• Track real & personal property tax bills and maintain valuation log
• Assist with preparations for year end 1099 file
• Reconcile accounts as directed by Manager/Controller
• This job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.


Non-Essential Duties and Responsibilities:
• Follow sound bookkeeping and accounting practices
• Follow departmental approval policies of payables
• Maintain security of PCard and other banking information
• Handle interactions with other departments with professionalism and open communication
• Update and maintain written procedures
• Report concerns or issues as they arise for quicker solutions
• Help maintain a team atmosphere within the department by helping achieve our department’s initiatives

• This job description is not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.


Required Education and Experience:
• 2+ years of bookkeeping/accounts payable experience
• Proficiency in MS Office, specifically Excel and Word
• Excellent organizational skills and detail oriented
• Self-motivated with initiative and ability to follow up on small details
• Excellent written and verbal communication skills


Preferred Education and Experience:
• Associate’s degree in accounting
• NetSuite or other accounting systems
• Ability to manage priorities and time
• Strong problem-solving skills


Physical Demands and Working Conditions:
• Work is performed in an office environment and requires the ability to operate standard office equipment and keyboard, including lifting and carrying a laptop and other small items up to 20 pounds.
• Prolonged exposure to computer screens and artificial lighting.
• Use of repetitive motion, standing, bending, sitting, lifting, and walking short distances.
• May be expected to drive a vehicle to KOA locations, other locations as directed, and conferences which requires close and distance vision, sitting, seeing and reading signs, traffic signals, other vehicles, etc. Travel occurs in a