Accounts Payable Specialist

Join Our Team at Earth Fare – Where Health Meets Opportunity!

At Earth Fare, we’re more than just a supermarket – we’re a movement. Since 1975, we’ve been dedicated to providing the highest quality natural and organic foods, free from artificial additives, hormones, and antibiotics. With 20 locations across the southeastern United States, we’re a leader in health and wellness, committed to sustainability, community, and making a positive impact on the world. If you’re passionate about health, wellness, and making a difference, we want you on our team!

 Accounts Payable Specialist

Are you a detail-oriented professional with a knack for numbers and a passion for efficiency? Do you thrive in a dynamic environment where accuracy and organization are key? If so, we have the perfect opportunity for you! As an Accounts Payable Specialist at Earth Fare, you’ll play a critical role in ensuring our financial operations run smoothly while supporting our mission of promoting healthy living.

Key Responsibilities:

• Invoice Management: Prioritize invoices according to payment terms and cash flow management.

• Vendor Reconciliation: Collaborate with vendors and stores to resolve invoicing or payment issues.

• Relationship Building: Develop and maintain strong relationships with vendors and internal departments.

• Cash Flow Forecasting: Manage the Cash forecast sheet, updating cash flow and payment predictions as payments are made.

• Data Entry: Perform data entry for invoices, ensuring accuracy and obtaining necessary approvals.

• Weekly Payments: Process all invoices on a weekly basis and send remittances.

• Statement Reconciliation: Reconcile uploaded invoices with vendor statements.

• Vendor Setup: Handle new vendor setup, including credit applications, W-9s, Certificates of Insurance (COIs), and ACH deposit forms.

Additional Duties:

• Permits and Licenses: Manage permits and licenses (e.g., business licenses, sales tax certificates, weights/measures) – handle issuance, renewal, documentation, fee payments, and communication with stores and department heads.

• Vehicle Management: Oversee vehicle-related tasks (e.g., registration, titles, tickets, inspections, tolls) – coordinate with responsible parties, ensure documentation is up-to-date, and distribute copies as needed.

• Insurance Oversight: Manage insurance policies (e.g., cyber, vehicle, general liability, liquor) – handle renewals, coordinate with responsible parties, and ensure documentation is accessible.

• Sales Tax Processing: Run reports, file and pay monthly sales tax, and report to landlords.

• Property Tax Management: File, track, request adjustments as needed, and ensure timely payments.

Why Work at Earth Fare?

At Earth Fare, we believe that the better you eat, the longer you live. We’re not just about selling food – we’re about creating a healthier, more sustainable world. As part of our team, you’ll be at the heart of this mission, working in an environment that values integrity, community, and wellness. We offer:

• Competitive Benefits: Health and wellness perks, including access to our h