Accounts Payable Specialist

Company Overview

Melone Hatley, P.C. is a fast-growing family and estate planning law firm with offices across Virginia, Florida, South Carolina, and Texas. Named one of the 500 fastest-growing law firms in the United States and recognized by Super Lawyers, we've built our reputation on delivering compassionate, high-quality legal services and creating a workplace where talent thrives.

Our mission is simple: to be the premier law firm for individuals looking to protect what matters most — their families, their finances, and their future. We achieve this by fostering a culture rooted in transparency, integrity, and open communication. Every team member plays a vital role in delivering personalized, results-driven support to our clients, and we're proud to be known as one of the top employers in the region.

Join us and become part of a team that is redefining family and estate law with purpose, passion, and people at the center of everything we do.

Key Responsibilities:

• Invoice Management:
  • Enter vendor invoices into QuickBooks.
  • Apply payments to corresponding invoices in QuickBooks accurately.
• Vendor Payments:
  • Pay vendor invoices using the firm’s credit card and bank accounts.
  • Ensure timely and accurate payment processing.
• Employee Reimbursements:
  • Review, process, and pay employee reimbursement requests.
• Office Supply Purchases:
  • Review and approve office supply requests, making purchases as needed.
• Trust Refunds & Paralegal Check Requests:
  • Enter and print checks for trust refunds and paralegal check requests.
• 1099 Process:
  • Maintain and complete the 1099 process, ensuring compliance with legal and tax regulations.
• Unclaimed Property Filing:
  • Gather necessary information and process unclaimed property filings.

Qualifications and Skills:

• Proven experience in accounts payable, preferably in a law firm setting.
• Proficiency in QuickBooks.
• Strong attention to detail and accuracy in financial processing.
• Ability to manage multiple tasks and meet deadlines.
• Excellent communication skills and ability to collaborate with various departments.
• Familiarity with legal trust accounting, preferred.
• Experience with 1099 and unclaimed property filings, preferred.
• Understanding of law firm operations and vendor management, preferred.

Benefits:

• 100% Employer Paid Medical Benefits for Employees and Dependents
• Dental, Vision, and Life Insurance
• 401 (k) Matching
• Paid Time Off and Holiday Pay
• Paid Parental Leave and Much More!

Work Environment:

• Full-time position with standard office hours; occasional overtime may be required during peak billing periods.
• On-site attendance required.

Join Our Team!

If you are a motivated, detail-oriented individual who thrives in a fast-paced, team-oriented environment, we invite you to apply. At Melone Hatley, P.C., you will have the opportunity to grow professionally and make a meaningful impact.

Melone Hatley, P.C. is an equal opportunity employer.