Accounts Payable Specialist (Contingent)

Cryoport Systems is the life science industry’s most trusted provider of supply chain solutions for temperature-sensitive materials, serving biopharmaceutical, IVF and surrogacy and animal health organizations around the world. Cryoport Systems' proprietary Cryoport Express® shippers, Cryoportal® Logistics Management Platform, leading-edge Smartpak™ Condition Monitoring System and geo-sensing technology paired with unparalleled logistics expertise and 24/7/365 customer support, make Cryoport Systems the end-to-end temperature controlled supply chain partner that you can trust.

Job Title: Accounts Payable Specialist (Contingent Worker)

Work type: Full time, on-site

Position Summary

The Accounts Payable Specialist will primarily focus on accounts receivable, working closely with customers to ensure timely processing of payments.  This position also requires general accounting responsibilities such as Journal Entries, Intercompany Transactions and Account Reconciliations.

Responsibilities include but are not limited to:

• Manage all collection efforts on behalf of the company (i.e., initiate collections via phone or email and remind delinquent accounts of open balances; notify customers of insufficient payments and send monthly statements with the goal of optimizing company’s cash receipts and minimizing bad debt losses).
• Monitor customer account detail for non-payment, delayed payments and other irregularities
• Resolve account discrepancies using various techniques such as by investigating and reviewing supporting documentation
• Elevate the resolution of delinquent accounts within the customer’s organization and seek assistance from the business development and program management team when considered necessary
• Update customer contact information for collection efforts, as needed, and provide thorough documentation of customer interaction in NetSuite
• Reconcile Accounts Receivable to the General Ledger and resolve any differences
• Provide accurate aging reports as requested by senior management
• Manage the credit application process for all new clients and ensure proper set up before payment terms are established
• Assist with monthly, quarterly and year end closings to ensure accurate and timely completion
• Respond to credit card company for chargebacks in a timely manner
• Assist with cash application for payments received from customers in a timely manner
• Assist with schedules for SEC quarterly review and annual audits and SOX compliance
• Respond to inquiries from management, the CFO and Controller for special reporting requests and the like
• Support Controller with special projects and the development/implementation of new procedures to enhance workflow improvements for the department
• Assist with financial analysis reports, as needed
• Assist with any other special projects as assigned
• Identify and implement improvements to collections process and other related

Competencies:

• Strong communicator, both written and verbal
• Ability to establish good customer rapport, while being persistent and successful in
  collection efforts
• Positive, proactive attitude
• Attention to detail, accuracy and the ability to prioritize
• Strong organizational skills
• Ability  to  articulate  and  convey  information  effectively  in  both  group  and  individual situations
• Team Player
• Ability to multi-task
• Willingness to continually embrace personal and professional development

Qualifications and Education Requirements
 

• Bachelor’s degree in Finance/Accounting preferred (minimum, Associate’s degree required)
• 3-5 years’ experience in collections and chargebacks
• Working knowledge of Netsuite, a plus
• Proficiency in fair credit practices and accounting principles
• Proficiency in MS Office including Intermediate to Advanced Excel skills

Compensation: $26 - $29 hr, commensurate with experience

To learn more about Cryoport Systems, please visit https://www.cryoport.com/