Accounts Payable Rep I

Department:

10206 Advocate Aurora Health Corporate - Accounts Payable

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

Monday-Friday 7:00-3:30

Major Responsibilities:

• Responsible for ensuring appropriate payments have been made according to invoice and established payment terms.
• Acts as a resource for vendor accounts and affiliates answering questions as needed.
• Matches invoices to receiving reports and purchase order information on-line by utilizing the ERS (Evaluated Receipts Settlement) process.
• Audits check copy vouchers to ensure accuracy of payments made and corrects errors as appropriate.
• Files shipping orders and ensures appropriate credit memos are processed.
• In conjunction with purchasing representatives and outside vendors, resolves discrepancies and documents accordingly.
• Reviews audit trails to ensure allocations have been made to appropriate affiliate.
• Informs and encourages vendors to utilize self-serve web site as a tool to view payment history.
• Reconciles monthly vendor statements for vendor accounts if necessary.
• Identifies vendors that can be transitioned into an electronic format, or can be established on a recurring payment schedule, etc.

Licensure, Registration, and/or Certification Required:

• None Required.

Education Required:

• High School Graduate.

Experience Required:

• Typically requires 1 year of experience in accounts payable.

Knowledge, Skills & Abilities Required:

• Ability to operate a ten-key calculator, copier, fax machine, and printer.
• Demonstrates a basic proficiency in the use of Microsoft Office Word and Excel or similar programs. Ability to effectively communicate via email as necessary.
• Demonstrates a basic understanding of debits/credits and be familiar with payment and discount terminology.
• Must have a good mathematics aptitude.
• Ability to effectively communicate with a variety of individuals.

Physical Requirements and Working Conditions:

• Will be required to sit 60% of each day and also stand, walk, squat and bend at various times throughout each workday.
• Must be able to use hands with fine manipulation when keying invoices on PC.
• Operates all equipment necessary to perform the job.
• Exposed to normal office environment.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

About Advocate Health 

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and