Accounts Payable

UG2 is seeking a detail-oriented and organized Accountant to support financial operations related to vendor management, payment processing, and financial reconciliation. The successful candidate will play a key role in maintaining accurate financial records, ensuring timely and accurate vendor payments, and supporting MassDOT’s mission through high-quality accounting practices and customer service.

 

Duties and Responsibilities:

• Prepare annual encumbrances for vendors, ensuring funds are accurately allocated to appropriate accounts.
• Generate and maintain purchase requisition documents and reports; monitor the status of procurement requests.
• Verify the accuracy of invoice charges and ensure timely processing of payments to vendors.
• Process vendor payments and identify opportunities to take advantage of available payment discounts.
• Investigate and resolve discrepancies related to purchase orders, contracts, invoices, or payments.
• Reconcile processed transactions by verifying entries and comparing financial system reports to account balances.
• Track all vendor payments and outstanding invoices on a bi-weekly basis to ensure up-to-date records.
• Maintain and update payment discount reports on a bi-weekly schedule.
• Reconcile vendor accounts by reviewing monthly statements and related financial activity.
• Serve as a point of contact for vendor inquiries, resolving payment issues efficiently and professionally.
• Establish and maintain positive relationships with internal departments and external vendors to facilitate accurate billing and exceptional customer service.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Experience in governmental or public sector accounting is a plus.
• Proficiency in financial software systems and Microsoft Excel.
• Strong attention to detail, analytical thinking, and problem-solving skills.
• Excellent communication and interpersonal skills for working with vendors and internal teams.
• Ability to prioritize tasks and manage time effectively in a deadline-driven environment.

About UG2:

At UG2, a leader in facility services, we are committed to innovation, excellence, and client satisfaction. We are committed to developing the strongest customer relationships and the highest service delivery benchmarks in the marketplace.

Founded in 2012, UG2 is privately held and headquartered in Boston, Massachusetts. We also have regional offices in Chicago, Washington, D.C., New York City, West Palm Beach, Los Angeles, Sunnyvale, and Dallas.