Accounts Payable Coordinator

Pay Range: $26.13 to $38.93 Hourly

Schedule: Monday - Friday, 8:00am - 5:00pm, or 8:30am - 5:30pm

Would you like to have a career that makes a daily difference in people’s lives? Do you want to be part of a caring, respectful, diverse community? If you answered yes to these questions, keep reading!

HealthPoint is a community-based, community-supported and community-governed network of non-profit health centers dedicated to providing expert, high-quality care to all who need it, regardless of circumstances. Founded in 1971, we believe that the quality of your health care should not depend on how much money you make, what language you speak or what your health is, because everyone deserves great care.

Position Summary:

Responsible for all accounts payable functions, including processing invoices from receipt through payment. Primary interface with vendors regarding accounts payable issues. Supports HealthPoint managers in using and understanding the AVIDXchange system for electronically processing all accounts payable.

Compensation is dependent on skills and experience.

Your contribution to the team includes:

• Perform full Accounts Payable cycle including collecting invoices, assembling supporting documentation, ensuring proper approvals, coding, entering invoices to financial system, printing and mailing checks.
• Maintain electronic document management system as it pertains to AP.
• Researching and correcting coding discrepancies.
• Prepare and review AP aging routinely, and follow up on outstanding invoices.
• Review outstanding check register routinely and follow up on outstanding checks.
• Maintain Accounts Payable records including filing paid invoices, vendor statements, etc.
• Reconcile vendor statements and invoices. 8. Maintain Vendor relationship and negotiate favorable payment terms.
• Maintain proper tax documentation (W-9) on all vendors and prepare and mail 1099 Forms.
• Prepare and enter accounts payable accrual at month end.
• Reconcile credit card statements, including compiling supporting documents, ensuring proper approvals, expense coding, and importing or entering in the MIP financial system for payment.
• Prepare monthly reports and provide needed analysis related to Accounts Payables.
• Maintain and reconcile payable related accounts including but not limited to prepaid, deposit, and accrued liabilities accounts.
• Provide back –up support to Staff Accountants and Payroll Coordinator when necessary.
• Maintains good attendance, is punctual and works full scheduled shift is a condition of employment.
• Demonstrates respectful, professional and appropriate behavior that supports a team-oriented work environment.
• Demonstrate a commitment to the mission, core values and goals of HealthPoint and its healthcare delivery including the ability to integrate values of integrity, wisdom, creativity, cooperation, responsibility and respect and into appropriate programs and services.
• Maintain files for finance department, including storage logs.
• Other duties as assigned by supervisor.

Must have’s you’ll need to be successful:  

• Associate’s degree (AA) or equivalent from two-year College or technical school plus two (2) years’ experience; or three (3) to five (5) years related experience; or equivalent combination of education and experience.
• Ability to read and interpret technical and other complex documents. Ability to write routine correspondence such as letters and memos. Ability to present information in one-on-one and small group situations to internal and/or external clients.
• Work situations require consideration and interpretation of circumstances or information to choose the most effective response. Solutions may be technical yet relatively straightforward and well-defined once problems are understood.
• Demonstrated operating knowledge of computers. Intermediate level ability with Excel, Outlook and other required software programs.

Proof of vaccination for COVID-19 is required, prior to start.  HealthPoint does not accept the Johnson & Johnson COVID-19 vaccine as proof of vaccination.  If you have received the Johnson & Johnson vaccine, we ask that you provide documentation demonstrating proof of an alternate COVID vaccine or vaccine series. All new employees are also required to show proof of immunizations and/or immunity to MMR (measles, mumps, rubella), Varicella, annual Influenza and TB QuantiFERON Gold Titer. Additionally, if you work in a HealthPoint clinic, Tdap (within last 10 years) is required. Hepatitis B. is required for clinical employees with po