Accounts Payable Coordinator

Summary:

Overview

The Accounts Payable Coordinator assists the Accounts Payable Manager and works hand in hand with the Senior Accounts Payable Coordinator in processing supplier invoices. The Accounts Payable Coordinator is responsible for the accurate and timely processing of all invoices in accordance with ASPCA’s policies and procedures. This position will also assist with reconciliations, system improvements, and month-end close activities to ensure the integrity of the Accounts Payable function. He/she must be able to work as a team in a diverse cultural environment and be committed to improving the lives of animals.

Who We Are

The ASPCA Finance Department provides the financial services necessary to support the program operations and our life-saving work for animals.  The Finance Team has a collaborative working environment that encourages innovative thinking, continuous learning and active participation in program activities.  

What You’ll Do

• The Accounts Payable Coordinator reports directly to the Manager, Accounts Payable and has no direct reports.

Where and When You’ll Work

• If the position is on-site: This position is an on-site role and reports to New York, 8th Avenue ASPCA location.

What You’ll Get

Compensation

Starting pay for the successful applicant will depend on a variety of factors, including but not limited to education, training, experience, business needs, internal equity, market demands or budgeted amount for the role. The target hiring range is for new hire offers only, and compensation may increase beyond the maximum hiring range based on performance over time. The maximum of the hiring range is reserved for candidates with the highest qualifications and relevant experience. The expected hiring salary ranges for this role are set forth below and may be modified in the future.

The target hiring range for this role is $27.41 - $28.85 per hour.

Benefits

At the ASPCA, you don’t have to choose between your passion and making a living. Our comprehensive benefits package helps ensure you can live a rewarding life at work and at home. Our benefits include, but are not limited to:

• Affordable health coverage, including medical, employer-paid dental, and optional vision coverage.

• Flexible time off that includes vacation time, sick and bereavement time, paid parental leave, 10 company paid holidays, and paid personal time off that allows you even more flexibility to observe the days that mean the most to you.

• Competitive financial incentives and retirement savings including a 401(k) plan with generous employer contributions — we match dollar for dollar up to 4% and provide an additional 4% contribution toward your future each year.

• Robust professional development opportunities including classes, on-the-job training, coaching and mentorship with industry-leading peers, internal mobility, opportunities to support in the field, and so much more.

Responsibilities:

Responsibilities

Responsibility buckets are listed in general order of importance, and include but are not limited to:

Supplier Invoice Processing

• Verify the validity, accuracy and completeness of all supplier invoices and credit memos.

• Ensures all payment requests include proper supporting documentation, correct account coding, and required approvals.

• Review invoices for appropriate General Ledger coding and classification (i.e. fixed asset, work-in-progress, prepaid expense, service contracts) and ensure proper accounting period application.

• Process purchase order related invoices.

• Review and update of invoice allocations to the various cost centers and updating allocations based on updated information.

• Enter invoices into Workday accurately and in a timely manner.

• Process, review and validate invoices captured through OCR technology, ensuring accurate data extraction, correcting exceptions, and routing invoices through the appropriate approval workflow. 

• Processes invoices for payment in accordance with vendor payment terms, taking advantage of all purchase discounts.

• Utilize AP automation tools to improve efficiency, accuracy, and workflow consistency.

• Ensure adherence to company policies and approval workflows.

Miscellaneous Payments

• Handles special check requests as required.

• Creates re