Accounts Payable Coordinator

Job Title: Accounts Payable (AP) Coordinator

Reports To: Team Lead, AP

Location: Calgary, AB

Position Summary: The AP Coordinator plays a key role in processing the company’s accounts payable transactions. This position will be responsible for reviewing and reconciling invoices to purchase orders entered within Microsoft D365. They will accurately process all invoices and administer the internal payment procedure. The selected candidate will have superior attention to detail with an ability to investigate accounting discrepancies and call vendors or internal staff to resolve accordingly.

Essential Duties and Responsibilities: 

• Reviewing and coding of incoming vendor invoices with a high level of accuracy and attention to detail, while conforming to standard procedures to ensure proper entry into the financial system;
• Matching purchase orders to incoming invoices with all supporting documentation;
• Liaising with internal stakeholders, investigating and resolving discrepancies associated with processing of invoices and purchase orders;
• Assisting with monthly status reports and monthly closings;
• Performing cost and revenue analysis for completed jobs;
• Receiving, researching and resolving a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons;
• Filing, scanning, maintaining, and distributing accounting documents, records and reports;
• Communicating with internal and external contacts via phone or email; and
• Other projects as assigned.
• Prepare weekly cash forecasting reports for review and approval
• Prepare and process weekly check runs and electronic payments in the bank

Requirements:

• Minimum two (2) years automated AP experience;
• Previous experience within Oil and Gas Industry;
• Experience with Microsoft D365 and Medius Flow would be considered an asset;
• Proficient in Microsoft Outlook, Word, and Excel; and
• Excellent written and verbal communication skills.

Qualifications:

• Strong organizational skills; must be detail oriented and highly organized;
• Ability to multi-task and independently problem solve;
• Open to change and willing to learn new skills;
• Ability to follow up on pending issues;
• Ability to meet deadlines;
• Strong problem solving skills. Exhibits proactive “continuous improvement” approach to issues; and
• Ability to act and operate independently with minimal daily direction.

About Source Energy Services:

Source Energy Services is a logistics and oilfield services company that focuses on the integrated production and distribution of high quality frac sand, as well as the distribution of other bulk oil and gas well completion materials requested by customers. Source provides its customers with a full end-to-end solution for frac sand supported by its Wisconsin and Peace River mines and processing facilities, its Western Canadian terminal network, its “last mile” logistics capabilities and Sahara, a proprietary well site mobile sand storage and handling system.

Source’s full-service approach allows customers to rely on its logistics platform to increase reliability of supply and to ensure the timely delivery of frac sand and other bulk completion materials at the well site.

Date Updated: February 2025

This description is not intended to be a complete statement of job content, rather to act as a guide to the essential functions performed. It is understood that this is not a contract. Management retains the discretion to add to or change the duties of the position without notice at any time.