Jobs and Careers

Accounts Payable Clerk

Pennyrile Allied Community Services (PACS )

Hopkinsville, United Statesfull_timeVerifiedPosted 13 Feb 2026

About the role

Position Summary:
The Accounts Payable Clerk supports the fiscal operations of Pennyrile Allied Community Services, Inc., a mission-driven Community Action Agency committed to reducing poverty and empowering families. This position is responsible for processing vendor invoices, verifying supporting documentation, and maintaining accurate financial records in compliance with federal, state, and local funding requirements.

Key Responsibilities:

Process accounts payable transactions, including data entry of vendor invoices, payment requests, and staff reimbursements
Ensure all disbursements have appropriate approvals, cost allocation, and grant coding in accordance with agency policies and federal grant guidelines
Prepare checks, ACH payments, and credit card disbursements on a weekly basis
Maintain organized, auditable accounts payable files for all agency programs and departments
Assist with monthly and year-end closings by reconciling vendor accounts and preparing accruals as needed
Respond to internal and vendor inquiries regarding payments and account status
Assist with gathering documentation for monitoring visits, audits, and funding reports
Support the Finance Department in implementing internal controls and fiscal policies related to accounts payable
Participate in staff meetings and training
Assist in obtaining W9s and preparing 1099s
Assist with various projects, tasks, and duties as assigned

Qualifications:

High school diploma or equivalent required; associate or bachelor’s degree in accounting, business, or related field preferred
At least 2 years of experience in accounts payable, preferably in a nonprofit or government-funded environment
Familiarity with nonprofit or fund accounting principles
Proficiency with accounting software (e.g., Abila MIP, QuickBooks, or similar) and Microsoft Excel
Strong attention to detail, organization, and time management skills
Ability to maintain confidentiality and handle sensitive information appropriately
Commitment to the values and mission of Community Action

Working Conditions:

Standard office environment, involves sitting for long periods of time
May require occasional overtime during peak periods (e.g., audits, fiscal year-end)
May require overnight travel for training occasionally

Pursuant to relevant state and federal laws, it is the policy of PACS to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, religion, sex, national origin, sexual orientation, gender identity or expression, ancestry, age, pregnancy or related medical condition, marital or familial status, disability, veteran status, political affiliation, or genetic information.
Employer-employee relations shall include, but not be limited to, hiring, promotion, termination, tenure, recruitment and compensation.