Accounts Payable Clerk

Description

POSITION SUMMARY: The Accounts Payable Clerk is primarily responsible for overseeing

accounts payable invoices, ensuring timely payment of vendors, and verifying accurate

reconciliation of statements and credit memos.

ESSENTIAL DUTIES:

• Posts accounts payable expenses to proper accounts by analyzing invoice/expense reports, obtaining approval prior to payment and recording entries in accordance with company accounting policies.
• Ensures timely payment of amounts due to vendors while monitoring discount opportunities and schedules and prepares payment check runs.
• Resolves purchase order, contract, and invoice discrepancies and documentation.
• Ensures credit memos are received and recorded properly.
• Maintains Accounts Payable schedule by verifying and posting account transactions.
• Generate reports to detailing paid and unpaid statements as well as other accounts payable activity.
• Responsible for maintaining Form W-9 and generating 1099s.
• Reconcile all credit card statements.
• Close, post and file internals.
• Process additional check requests for employees, outside customers, and vendors with proper documentation and approval.
• Update vendor’s account information.
• Assist in month-end close as needed.
• Maintain Warranty payments.
• Cross train with Accounts Receivable.

Requirements

Education and Experience:

• High School Diploma or Equivalent
• One year of receptionist or office experience preferred.