Accounts Payable Analyst II

Position Title:                          Accounts Payable Analyst II

Location:                                   Albany, NY

Grade/Classification:             5 (D1) – Professional II

Salary Range:                           $86,042 - $104,703; applicable to employees hired post 5/22/2015 
                                                     $86,042- $124,402; applicable to employees hired pre 5/22/2015 
                                                     (Salary determined pursuant to Article 7.7 of the collective bargaining agreement) 

Schedule D-1:                           CSEA D-1 Salary Schedule 

Bargaining Unit:                     CSEA

FLSA Status:                             Exempt

Last Revised: May 6, 2025

Primary Purpose

Working independently, the Accounts Payable Analyst II manages the day-to-day operations and processes of the subunit that is operating within a dynamic and deadline-oriented environment. The Accounts Payable Analyst II position is characterized by significantly increased knowledge, complexity of accounts payable program administration and assignments and independent initiative.

Essential Functions

• Provide programmatic oversight and review/approve invoices and payment requests, with an objective of ensuring that invoices and payment requests are reviewed in a consistent, timely and accurate manner that is in compliance with the grant disbursement agreement, contract, purchase order or bond documents. Elevate any questions and/or concerns with respect to areas not specifically addressed by existing processes and/or procedures to the attention of management.
• Identify, document, and resolve problems or delays encountered in the payment process by working directly with supervisors and relevant departments, as appropriate.
• Coordinate with, and provide documentation to, internal and external units (e.g. the New York State Division of Budget, New York State Office of the State Comptroller) to voucher funds for grants and other programs.
• Serve as unit liaison, working directly with other DASNY staff, clients, trustees, grantees and vendors to research and resolve conflicts/problems/issues. Ensure that supervisors are consulted when appropriate and kept informed of problems.
• Oversee the check run process, completion of the financial schedules and the review and handling of withholdings and assignments of payment.
• Act as final approver for vendor electronic payment enrollments, leveraging DASNY business process knowledge and best practices to apply sound judgment and decision making.
• Review and approve set-up and maintenance of vendor records within the financial management system and perform any related data integrity reviews.
• Research and coordinate responses to legal requests, FOIL requests, and other requests for information.
• Oversee and/or assist with tasks related to the annual audit, including but not limited to creating spreadsheets and analyzing payment data, as well as collection of documentation requested by the auditors.
• Ensure compliance with federal and State laws, financial standards/practices, and DASNY policies and procedures.
• Oversee, approve and/or perform the verification, analysis, recording, importing, exporting and reconciliation of data among various sources, including but not limited to contracts, purchase orders, client agreements, bond covenants, the financial management system and various other PC applications/databases.
• Review and approve journal entries.
• Run, review and analyze system integrity reports and resolve and/or assist with the resolution of any problems/discrepancies.
• Create/monitor/review various schedules, reports, spreadsheets, databases and/or files.
• Maintain the confidentiality of confidential and/or personal information that may be accessed in the course of performing their job duties.
• Oversee the daily operations of the subunit.
• Oversee and manage workload, allocate work among staff.
• Monitor the status of different programs with respect to volume of payments and status of agree