Accounting Specialist Tolling

Title: Accounting Specialist Tolling

State Role Title: Financial Services Spec I

Hiring Range: $49,894 - $81,077

Pay Band: 4

Agency: VA Dept of Transportation

Location: Hampton Roads 

Agency Website: https://www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

What drives you?  Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation and championing change or simply working with a great group of people who are committed to professionalism, at the Virginia Department of Transportation (VDOT), we have something for you.  

The purpose of this position is to perform a variety of financial research, analyses, audit, evaluation, reconciliation, documentation of traffic behavior and expected toll revenue transactional data for the Toll Facility as indicated by electronic toll and traffic management systems and CARS (Central Accounting Reporting System). Ensure financial creditability, accountability and accuracy of toll revenue collections, deposits, wire transfers, and related financial reporting from banking institutions and recorded by Central Office (CO) Fiscal Division.

Responsibilities include:

Financial Analyses and Reporting: Review and analyze toll collections data for anomalies, provide written reports for audit and reconciliation purposes. Generate and maintain daily electronic reconciliation reports; generate and maintain a monthly general ledger and monthly reconciliations of toll revenue and traffic transactions. Review and approve audit processes and documentation and special assignments of administrative assistant.

EZPass Transactional Audits: Perform detailed audits of all daily expected collected toll revenue and traffic data; compare daily financial data reported from Bank Service Provider and EZPass CSC to the ETC system expectations and financial reports. Ensure bank deposits reconcile with CO Fiscal (CARS).

Customer Service: Exhibit professionalism and courtesy in all interactions with internal and external customers. Assist customers in resolving billing issues liaising with E-ZPass CSC staff. Support Toll Facility team in ad-hoc investigations related to toll disputes and at times communicate directly with customers to obtain transaction details and final invoice recommendations. Use effective communication and decorum with Central Office audit teams and subcontracted support teams.

Data Analysis: Research, analyze, and report on financial transactions and daily/monthly traffic volume to provide insight on toll road user behavior. Assist in maintaining policies and procedures. Perform other administrative or special project related duties as requested.
Liaison: Serves a liaison to address audit and deposit issues with Banking Service Provider, the CSC, and CO Fiscal, and to respond to internal and external auditors.

Audits: Perform detailed audits of all daily collected toll revenue and traffic; reconcile daily financial data to reports received from Bank Services Provider and the ETC system expectations and financial reports and daily documentation and revenuer counts transferred to Bank Service Provider. Audit all paperwork to justify any variances and reconcile all discrepancies directly with the Bank Services Provider. Work directly with Central Office Audit Teams (ARMICS) and outside auditors to respond to inquiries and provide requested documentation.

Compliance Review: Perform compliance reviews on accounting transactions and documents to ensure work units operate within VDOT and State policies and procedures. Ensure accounting activity is performed in compliance with applicable VDOT and Department Of Accounts policies and procedures. Organize and prioritize incoming accounting items. Audit, review and organize flow of accounting data submitted from VDOT sections. Ensure payments have the necessary documentation for processing.

Document Preparation: Prepare accounting work papers, financial statements, and other financial reports.

Policy and Procedures: Review and revise standard operating policies for audit and financial reporting to ensure effectiveness and compliance with established requirements; providing required updates to Manager for review and approval.