Accounting Specialist

Job Profile:

Accounting Assistant 3 Non-Exempt

Job Family:

Accounting

Time Type:

Full time

Max Pay – Depends on experience:

$20.41 USD Hourly

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Financial Services is seeking an Accounting Specialist to perform a variety of accounting and customer service functions that require initiative, accuracy, and independent judgment. This position supports the goals and objectives of the Financial Services unit and is part of the ASU Payables and Reimbursements department. The Accounting Specialist reports directly to the Accounts Payable Manager.
 
We offer a hybrid work arrangement, allowing employees to work partially remotely upon successful completion of the training period and demonstration of proficiency in their role.

Pay Rate: $20.41 per hour

Essential Duties:

• Utilize OCR technologies to review, audit, and process a high volume of invoices and expense reimbursements through ASU’s financial management system, ensuring adherence to established financial policies and procedures

• Utilize AI-enabled SmartBots to automate monitoring and responding to communications from the shared AP email box. 

• Conduct monthly research and reconciliation of supplier statements to ensure account accuracy.

• Respond to inquiries via email and telephone promptly and professionally, Maintaining a high standard of customer service. 

• Support the daily check run process to ensure timely disbursement of payments.

• Assist in managing the Accounts Payable email box, ensuring timely resolution of issues and requests.

• Prepare and maintain recurring financial and operational reports.

• Provide exceptional customer service to internal departments and external suppliers.

• Perform additional duties and special projects as assigned.

• Read, interpret, and follow written and verbal instructions with accuracy.

Desired Qualifications:

• Proven experience in Accounts Payable operations and procedures.

• Proficiency in using Workday or similar enterprise financial management systems.

• Proficient in Adobe, Zoom and Microsoft Office applications, including Excel, Word, and Outlook.

• Demonstrated commitment to delivering high-quality customer service.

• Strong verbal and written communication skills.

Working Environment:

• Operate effectively in an office environment, utilizing standard office equipment such as computers, printers, and copiers. 

• Occasionally sit or stand for extended periods of time, as required by job duties.

• Occasionally lift and transport items weighing up to 25 pounds.

Applicant must be eligible to work in the United States; ASU Financial Services will not be a sponsor for this position.

Department Statement:

Financial Services serves the University community in a professional, accessible, customer focused, efficient and innovative manner by timely processing financial transactions and providing accounting, financial management reporting, financial system training and treasury management services.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$23839.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to