Accounting & Finance Project Manager

Job Type Full-time Description

Arnold Ventures (AV) is a philanthropy that supports research to understand the root causes of America’s most persistent and pressing problems, as well as evidence-based solutions to address them. By focusing on systemic change, AV is working to improve the lives of American families, strengthen their communities, and promote their economic opportunity. Since Laura and John Arnold launched their foundation in 2008, the philanthropy has expanded, and AV’s focus areas include education, criminal justice, health, infrastructure, and public finance, advocating for bipartisan policy reforms that will lead to lasting, scalable change. The Arnolds became signatories of the Giving Pledge in 2010.

Position Overview 

We are seeking a project manager that will support the Accounting & Finance team with development, planning, and execution of priority projects. In addition, this individual will perform a variety of administrative tasks for the CFO, VP of Finance, and Controller. This position will be based in our Houston, TX office and report to the Controller.

Core Responsibilities

Project Management

• Track and monitor cross-functional projects (e.g., employee training, tax and insurance deliverables, financial reviews) from inception to completion
• Coordinate vendor relationships, schedule meetings, document action items, and ensure timely follow-up on deliverables across departments 

Accounts Payable

• Input new vendors (W-9s and EFT information) into the accounting system
• Maintain a list of new operational agreements with key terms
• Prepare and distribute corporate credit card statements monthly
• Collect monthly corporate credit card expense reports from employees
• Assist with vendor payments as needed

Executive Support

• Manage calendars for Accounting & Finance leaders, set up meetings, forecast, and troubleshoot conflicts
• Arrange travel for Accounting & Finance leaders, including airfare, transportation, accommodation, and meals
• Prepare expense reports, gather receipts, and troubleshoot expenses
• Maintain discretion and confidentiality
• Perform other administrative duties as assigned

Required Qualifications 

• 5 years of work experience as a project manager and administrative professional supporting multiple executives
• Exceptional project management, time management and organization skills
• Excellent verbal and written communication skills
• Mastery of MS Office 365 (Adobe Acrobat, Excel, PowerPoint, Word, etc.). 

The salary range for this position will be $85,000-$95,000.

Benefits Overview

AV is committed to providing a robust and comprehensive benefits package to eligible employees. Our current benefits package includes 100% paid employee premiums for medical, dental, vision, basic life, and short- and long-term disability insurance; 20 days of paid time off, 16 paid holidays (including a winter break from December 24 to January 1), a hybrid policy that includes four days in office and one flexible day for remote work, and a summer schedule with alternating Fridays off beginning on Memorial Day and ending on Labor Day; paid parental leave; a 401k retirement savings plan with an employer match, profit-share contribution, and immediate vesting; pre-tax transit benefits; a professional development stipend; a charitable giving stipend; and an employee assistance program.

Our Culture and Core Values

Our culture seeks to inspire and empower our people to innovate and develop bold ideas that will help AV achieve lasting impact. Our culture, and the core values that support it, should create an environment that spurs our team to think outside the box, feel comfortable pushing the boundaries of what is possible, and signal confidence in our team’s ability to make change happen through our philanthropic efforts. Although not an exhaustive list, below you’ll find examples of AV’s work culture. 

• We are adaptable and comfortable with ambiguity
• We are intellectually curious, open-minded, objective, humble, collegial, and receptive to feedback
• We are action-oriented with strong self-direction and self-motivation skills with the ability to work simultaneously on multiple      projects
• We are able to interact confidently and collaboratively with team members and navigate relationships with external experts, government leaders, advocates, and individuals 

AV’s values reflect who we are as an organization, help us accelerate our strategic goals, strengthen our resolve, anchor us to our mission, and guide our decision-making. The successful candida