Accounting Clerk

ACCOUNTING CLERK

Number of Openings:                       1

Employee Classification:                  Non-Exempt

Institution:                                       Cleveland State Community College

Department:                                     Finance Office

Campus Location:                             Cleveland, TN

Salary Range:                                    $15.00 hr

Position Status:                                 Part-Time Temporary / *Not to exceed 29 hours/week

*Position not guaranteed to extend beyond June 30, 2026.

Cleveland State Community College is a comprehensive, two-year post-secondary institution, located in Cleveland, Tennessee. Cleveland State is committed to providing open access and quality education to all students. A Tennessee Board of Regents institution, Cleveland State is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). At Cleveland State, our mission is to build strong minds, careers and communities through exceptional teaching and learning, workforce development and service. We wish to hire individuals with similar values who can help us accomplish those goals.

Special Instructions to Applicants: 

To be considered for a position at Cleveland State, you must complete an online application. Your skills, abilities, qualifications, and years of experience will be evaluated solely based on the information provided in your application. Any work experience not included will not be considered for meeting the minimum requirements or determining compensation for the position.

Please note the following: 

• Attaching a resume does not substitute for completion of the application form.
• Part-time work experience is calculated at 50% of full-time experience. 

JOB SUMMARY

The Part-Time Accounting Clerk assists with general duties of the Accounting Services Office including general reconciliations, student account cleanup, and backup cashiering duties.  The Part-Time Accounting Clerk provides direct support to the Manager of Accounting Services.

ESSENTIAL JOB FUNCTIONS

General Accounting Functions (95%)

• Review and audit selected general ledger entries and student accounts to ensure accuracy and compliance with institutional policies. Assist in identifying discrepancies and reporting findings to supervisors.
• Accurately enter and update financial transactions in Banner or other accounting systems, ensuring timely and precise data entry for all student and institutional accounts.
• Assist with the preparation, review, and distribution of invoices, ensuring proper coding, documentation, and compliance with accounting procedures.
• Prepare and document daily deposits, verifying amounts and reconciling with system records.
• Create, maintain, and update spreadsheets to support financial reporting, reconciliation, and analysis as requested by supervisors or other departments.
• Contact students regarding refunds, outstanding balances, or payment issues. Provide clear guidance on account status and next steps.
• Assist with resolving issues related to application of payments, ensuring proper allocation and reconciliation of student accounts.
• Participate in audit data collection, provide requested documentation and supporting compliance activities.
• Support year-end closing procedures, including reconciliation, reporting, and other tasks as assigned.
• Serve as backup for the Student Accounts Coordinator to ensure continuity of operations during absences.
• Participate in special projects, process improvements, or other duties as assigned by management to support the department and institutional objectives.

Non-Essential Functions (5%)

• Perform other duties as assigned to support department, division, and college.

EQUIPMENT

• Perform tasks using personal computers and peripheral devices, including data entry, document preparation, and reporting.
• Operate and maintain office equipment such as photocopiers, printers, and scanners to support daily workflow.

KNOWLEDGE, SKILLS AND RESPONSIBILITIES

• Work effectively in a fast-paced environment, adapting to changing priorities while maintaining accuracy, professionalism, and attention to detail.
• Communicate and collaborate effectively with colleagues, students, community partners, and external stakeholders through verbal, written, and electronic formats