Accounting Associate II

About This Position

Job Description:

Purpose:

Provide accounting and financial support to city management by processing, researching and analyzing accounting data and transactions; prepare basic financial reports and financial statements.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Prepares and reviews payments, cash receipts, billing or other accounting transactions by verifying documentation and accurately completing transactions.

• Prepares asset, liability, and capital account entries by compiling and analyzing account information.

• Performs non-routine duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements.

• Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information.

• Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options.

• Processes travel documentation and monitors credit card activity and ensures that transactions and supplemental documentation is in compliance with policies, procedures and internal controls.

• Prepares standard and non-standard financial reports, financial analysis, data analysis and graphical data.

• Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports.

• Research and reconciles accounting transactions, fixes discrepancies. Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents.

• Prepares audit work papers for annual or special audit by accumulating data accurately for assigned area(s) in a timely and accurate manner.

• Assists in the development of guidelines, procedures and templates for financial review and reporting.

• Maintains accounting controls and financial security by following policies and procedures and internal controls.

Responsibilities - Supervisor and/or Leadership Exercised:

None

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of Generally Accepted Accounting Principles (GAAP)

• Knowledge of financial reporting concepts and preferred business practices.

• Skill in analyzing and interpreting financial records.

• Skill in processing large volumes of numerical data

• Skill in identifying problems and recommending solutions

• Skill in effective verbal and written communication.

• Skill in operating a personal computer and related equipment.

• Skill in performing basic mathematical calculations.

• Skill in classifying fiscal data and compiling reports.

• Skill in developing complex spreadsheets.

• Ability to plan and organize tasks to complete projects.

• Ability to handle multiple tasks and prioritize duties

• Ability to resolve problems or situations requiring the exercise of good judgment.

• Ability to establish and maintain good working relationships with other City employees and the public.

Minimum Qualifications:

• Graduation with a Bachelor's degree from an accredited four year college or university with major course work in a field related to Finance, Accounting, or Economics.

• Up to four (4) years of related experience may be substituted for education.

Licenses and Certifications Required:

None

Preferred Qualifications:

• Experience with Accounts Payable and Integrated Accounting Systems

• Proficiency in Microsoft Excel with experience managing data, creating reports, tracking metrics and maintaining accurate records

• Experience using Adobe Pro

• Demonstrated ability to manage multiple priorities, meet deadlines and work with minimum supervision

Notes to Candidate:

Position Overview:

Prepares, reviews and approves accounting transactions for routine and non‑routine accounts payable, cash receipts, billing or other accounting transactions by verifying documentation from multiple sources. Reviews and