Accountant

Department
 

Booth Accounting: Accounts Payable

About the Department
 

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary
 

The Accountant will manage payment operations and accounts payable for thirty (30) departments in Chicago Booth, totaling an estimated $70 million dollars annually. This position will be responsible for P2P operations, accounts payable, non-purchase order payments, expense reporting, and P2P business analytics. This role will assist the Senior Associate Director in developing the business analytics model to produce monthly and quarterly business metrics/ fiscal closing reports for month-end close process to achieve KPIs of accuracy, completeness and timeliness of invoice and payment processing activities. This position is responsible for the accurate and timely performance of a variety of accounting and financial functions to ensure that all financial data is recorded and reported in accordance with applicable policies/procedures. The Accountant is required to develop and maintain an understanding of current policies, procedures, and to be in adherence with city, state and federal government regulations.

Responsibilities

• Manages full A/P cycle and payment operations including all aspects of vendor payments totaling approximately $70 million dollars annually.
• Manages non-payroll payments to individuals, partnerships, corporations, vendors, suppliers, and other entities.
• Works as a lead person for the Accounts Payable/Payment office.
• Provides complete back up for the Senior Associate Director.  This requires knowledge of University Procurement Policy and Procedures, Purchase Order System, Expense and Reimbursement Management and Chicago Booth buying practices and conventions.
• Understands and complies with the Accounts Payable policies and procedures, and reviews and audits all supplier invoices for policy compliance.
• Reviews and timely settles transactions across various payment rails (ACH, wires, check. and card). Actively works toward timely payment to achieve discounts.
• Assists the Senior Associate Director in annual fiscal closing.
• Manages monthly, quarterly and annual A/P and other non-PO payment closing in accordance with University policies.
• Develops various aging and business metrics reports to review invoices and payment status. Develops and administers accounts payable database; analyzes and manipulates data and prepares standard and ad hoc statistical reports as required.
• Collaborates with auditors to help implement and update controls for policy compliance.
• Serves as the point person for all vendor inquiries for non-payment and handles all outstanding issues with vendors as warranted; follows-up with Client Services, identifies recurring problems, determines reasons for problem and seeks solutions.
• Manages vendor contact and resolves issues as arise with non-payment of invoices. Key contributor to the development of the P2P strategy, roadmap and operational plan.
• Manages back-office audit function for staff GEMS expenses totaling $4 million annually. Handles JPMorgan Chase credit card audit and reconciliation.
• Manages aging corporate credit card reports and the key person to communicate with card holders to resolve deli