Accountant I (Full-Time Temporary)

Special Instructions

Dear Applicant,

The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:

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• Applicant Photos
   

* A redaction guide can be found by clicking here.

Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Business Office (Accounts Payable)

General Statement of Job

The Accountant I (Accounts Payable) is responsible for the accurate and timely processing, review, and payment of the College’s/vendors invoices and obligations in accordance with established policies, procedures, and internal controls. This position ensures expenditures are properly authorized, coded, recorded, and paid. Supports month‑end and year‑end close activities and maintains compliance with applicable accounting standards and audit requirements. Assist other staff with accounting or special projects.

Specific Duties and Responsibilities

Essential Functions:

• Ensure invoices and accounts payable transactions are correctly recorded to the general ledger, cost centers, funds, grants, and other required work tags.
• Communicate with internal departments to resolve invoice discrepancies, obtain missing documentation, or clarify coding and approvals.
• Prepare and post journal entries related to accounts payable, accruals, reclasses, and corrections.
• Assist with month‑end, quarter‑end, and year‑end close activities, including reconciling AP accounts and supporting schedules.
• Perform regular reconciliations of accounts payable, clearing accounts, and related balance sheet accounts.
• Prepares journal entries, budget changes, financial reports, account reconciliation, and motions and maintains required documentation.
• Identify, research, and resolve reconciling items or discrepancies in a timely manner.
• Performs analysis and projections on financial data and budgets.
• Utilize the ERP system and related tools efficiently to process transactions and generate reports.
• Maintain current knowledge of accounts payable best practices and applicable accounting standards.
• Ensures compliance with College, state/federal, and other pertinent regulations, procedures and policies.
• Maintains awareness of changes in industry and state/federal regulations.
• Prepares audit reconciliations and documentation as needed for internal and external audits such as financial reports, financial notes, transmittal letters, financial statistical letters, and fraud surveys.
• Assists in reviewing audit items.
• Respond to audit reports, take corrective management actions, and initiate changes to meet discrepancies or noncompliance cited by the auditor.
• Carries out duties and responsibilities with limited supervision.
• Makes decisions and establishes work priorities on essential procedure-oriented operations.
• Cross-trains other staff and maintains working knowledge of duties when assigned to a backup role.
• Perform other related duties as assigned.

Required Education and Experience

• A bachelor’s degree in accounting or finance is required.
• At least three (3) years of accounting experience required.
• Experience with Workday is preferred.
• Experience in a higher education institution preferred.