Jobs and Careers

Sr. HR and Payroll Administrator

United Statesfull_timeVerifiedPosted 21 May 2025

💰 $85,000/yr($75,000/yr – $85,000/yr)

About the role

Coastal Pacific Food Distributors (CPFD) is currently seeking a Sr. HR and Payroll Administrator in our Ontario, CA location. The position is responsible for the accurate execution of payroll processes, maintenance of employment and HR records, processing of weekly in-house payroll, maintaining HR records, and compliance with employment regulations. This role supports essential HR functions such as recruiting, onboarding, and leave management. Serving as a trusted point of contact for associates and leadership, this position also contributes to continuous process improvements and policy implementation.Compensation and Benefits:

Annual salary range: $75,000 to $85,000
Yearly annual increase
Competitive Benefit Package; 401K; Medical, Dental, Vision and Life Insurance

Roles & Responsibilities:

Manage and communicate the company’s leave tracking program, coordinating with associates, HR Managers, and Operations team.
Lead or support employee programs, including new hire orientation, and benefits training.
Assist with employment verifications, open enrollment meetings, and service awards.
Provide assistance to HR Manager in screening job applicants and coordinating candidate information with hiring managers.
Support the Payroll team with projects including garnishment processing, reconciliations, spreadsheet management, data input, and timekeeping audits.
Prepare and process payroll in accordance with established deadlines.
Manage weekly in-house payroll, including timecard audits, pre-payroll transmission audits, and payroll balancing.
Audit new hire data, process employee changes, and handle terminations.
Ensure wage and PTO processing complies with company policies and regulations.
Prepare and transmit federal, state, and local tax funding files.
Respond to, enter, and maintain garnishments, ensuring compliance with legal requirements.
Research and resolve complex payroll issues to ensure accurate processing.
Process various employee reimbursements (incentives, union, health waivers) accurately and on time.
Assist with account reconciliations and other payroll controls such as balancing payroll results to payroll tax returns and to year-end Form w2 statements.
Coordinate with accounting, banks, and external agencies on payroll policies, interpretation, pay computations, direct deposits.
Process special pay cycles, such as bonuses.
Handle on-demand check processing with accuracy and timeliness.
Stay informed on legal and policy changes, including labor laws, union contracts, and internal SOPs.
Upload HR and payroll documents to appropriate systems in a timely manner.
Perform other related duties as required to support department operations.

Job Requirements:Education:

Bachelor’s degree in Human Resources, Finance, Business, or related field required. Equivalent experience (3+ years) in lieu of formal education may be considered.
FPC or CPP certification preferred.
Spanish language proficiency is a plus.

Experience:

Minimum 5 years of progressive HR and payroll experience, with preference for union environment.
At least 2 years of supervisory or management experience required.

Preferred:

HR Certifications (PHR, SPHR, SHRM-CP/SCP)
Advanced Excel skills
Experience with UKG software

Knowledge:

Familiarity with employment laws including Family Medical Leave Act, the Fair Labor Standards Act, the Americans with Disabilities Act, various leave laws, and anti-discrimination laws.
Intermediate to advanced proficiency in MS Excel, Word, and PowerPoint.
Knowledge of HRIS and payroll systems, reporting, and data processing.

Skills and Abilities:

Excellent oral and written communication skills with the ability to engage effectively across all levels of management and staff.
High attention to detail, sound judgm