P&E Marketing Specialist 2

GAI seeks a skilled, highly motivated, results-driven Marketing Specialist 2 to join our dynamic Power and Energy Marketing Team. This challenging and rewarding position will include coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations; producing marketing collateral; and supporting business-development goals in collaboration with GAI’s business sector leaders and marketing, technical, and administrative staff.

The successful candidate will be located near GAI's Pittsburgh, PA. A hybrid or in-office work location is a viable option.

Our ideal candidate is passionate about pursuit success, process improvement, and committed to proposal excellence. If you also have excellent organizational and communication skills, perform well under deadlines, are a detail-oriented team player, and, most importantly, have a positive, client-first attitude, we want to hear from you!

Join GAI and make your mark where exceptional professionals can work, learn, lead, and achieve. 

Essential Duties and Responsibilities:

• Participate in kick-off meetings, proposal and qualification task scheduling, review, production, and delivery activities
• Follow through with assigned proposal and qualification tasks to meet critical deadlines
• Coordinate with internal and external points of contact to gather requested information and materials
• Track proposal and qualification efforts and ensure scheduled milestones are met
• Assist in writing marketing and technical content
• Assist in gathering costs for proposal submissions utilizing excel
• Proofread to ensure continuity and compliance with legal, technical, and marketing specifications
• Support presentation efforts including presentation development, rehearsals, materials, and logistics
• Maintain and populate detailed data in GAI’s Deltek Vision database
• Coordinate conferences, client events, and other related business-development activities
• Assist in carrying out other programs and projects as identified
• Local travel required (20%). Out-of-state travel may be required (5%).

General Characteristics

• Working towards leading the development and implementation of various complex internal and external marketing, proposal, and business development support activities under the direction and supervision of senior staff.
• Possesses basic skills, continues to build on these skills, and has an elevated understanding of the AEC industry and marketing practices.
• Follows processes, procedures, and record keeping and Quality Management System (QMS) protocols.
• Maintains and protects client and GAI proprietary and confidential information.
• Shows progress in critical thinking skills.
• Maintains and reinforces a culture of safety and integrates safe practices into all aspects of daily operations.
• Proficiency with Adobe Creative Suite.
• Ability to work flexible hours.
• Light, local travel. Occasional out-of-state travel.
• Recommends and leads the development of innovative strategies to enhance productivity and efficiency.
• Assists Task Managers (TMs) or Project Managers (PMs) with aspects of projects.
• If assigned as direct supervisor: skilled at mentoring; decision making and conflict resolution; delegate tasks effectively; demonstrate responsibility and leadership skills; role model for others to follow

Minimum Years of Experience

• 6+ Years of Experience

Education

• Bachelor's Degree or equivalent* in marketing, graphic design, writing, business, or similar field of study preferred

Certification/Licensure

• Driver’s License

Technical Responsibilities

• Working towards leading complex marketing activities across one or more of the following areas: - Proposals/Qualifications - Presentations/Meeting Logistics
  • Marketing Materials Development & Maintenance: handouts, project profiles, resumes, service summaries, brochures, etc.
  • Business Development Activities: Conferences, sponsorships, client events, advertising, initiatives, awards, lead and opportunities tracking, vendo