Academic Program Specialist, Public Safety

We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students, and community partners who are also committed to closing equity gaps.  

You belong here.  See why you will love working at NWTC.

Department: Learning

Reports To: Operations Manager, Learning Department

FLSA Status:   Non-Exempt

Amount of Travel Required:   Occasional Day Travel

Salary Grade:  C

Positions Supervised:   None

Workday Job Profile #JC100582

LOCATION:  Green Bay

STANDARD HOURS:  37.5 Hours per week; Typical hours Monday-Friday 8:00 a.m. – 4:30 p.m.; Flexibility required to include other evening and/or weekend hours, as necessary.

PAY RANGE: $22.90 - $24.69 per hour

*Salaries/Wages for all finalists (internal and external) will be placed within the range based upon education, experiences, current wages, and internal equity.

POSITION SUMMARY

Support the learning department, college, and student community. Manage the scheduling process including curriculum content changes. Ensure compliance with various applicable federal, state, and/or accreditation requirements by maintaining and/or submitting accurate confidential records per state or applicable organization guidelines. Serve as first contact to community partners for specific courses, programs, or events.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the functions identified in the job description.

Essential Functions Statement(s)

• Support all departmental credentials, course offerings and students districtwide. Responsibilities include entering classes districtwide, scheduling rooms, maintaining curriculum and course fees, and updating/monitoring/distributing course materials and equipment. Organize assignments of department faculty and generate pay agreements in accordance with workload requirements, payroll policies, and faculty qualifications. Communicate class changes with applicable staff, faculty, and students.   
• Develop and maintain various reports for analytical/comparative purposes. Organize, analyze, and evaluate class schedules districtwide and across multiple delivery systems to ensure utilization of budget dollars, faculty workload, enrollment capacity, waitlists, and section size in support of the college’s student success and retention initiatives.
• Communicate with college community, outside agencies, state entities, advisory members, and accrediting institutions regarding certification, licensure, compliance, and records while adhering to the appropriate guidelines as outlined by governing agencies. Student outreach to ensure student needs are met.
• Coordinate meetings, events, and travel arrangements.
• Analyze and advance student admission/enrollment data in the appropriate program/courses. Advise and communicate with the students on necessary requirements to strengthen their success and retention. Maintain student files and attendance.  
• Collaborate, compose, and communicate updates to team operating procedures, provide training to department team members. Coach faculty, students, and/or staff regarding usage of NWTC software systems and applicable college procedures.
• Design and deploy marketing materials and outreach opportunities (NWTC website, state-wide resource sites, social media, student campaigns, etc.).  
• Serve in a cross-functional capacity to assist and support various team(s) within the department and college community. 
• Maintain grants and specialty classes to include budget monitoring, application, reporting, and evaluate and analyze funding criteria to m