Executive Assistant/ Office Manager, CPWS - Texas

What You Need To Know

Open your future to incredible career potential. Work for an industry-leader who invests in their people. Southern Glazer’s Wine & Spirits is North America’s preeminent wine and spirits distributor, as well as a family-owned, privately held company with a 50+ year legacy of success. We were named by Newsweek as a Most Loved Workplace and are included on the Forbes lists for Largest Private Companies and Best Employers for Diversity.

As a full-time employee, you can choose from a full menu of our Top Shelf Benefits, including comprehensive medical and prescription drug coverage, dental and vision plans, tax-saving Flexible Spending Accounts, disability coverage, life insurance plans, and a 401(k) plan. We also offer tuition reimbursement, a wellness program, parental leave, vacation accrual, paid sick leave, and more.

At Southern Glazer’s, you’ll enjoy an environment where continuous learning and growth are supported and experience a culture where you are respected, and your voice is heard. If you’re looking to fill your glass with opportunity, come join our FAMILY.

Overview

The Executive Assistant/ Office Manager supports the business unit by maintaining office systems, equipment supplies, and space; preparing payroll; designing filing, storage, and retrieval systems; defining procedures retention, protection, retrieval, transfer, and disposal of records; maintaining employee confidence; anticipating future operational need and managing staff.

Primary Responsibilities

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• Supervise administrative or clerical support personnel and coordinate duties and activities
• Administer office systems and services, including vendor management, storage, voicemail systems, and copying
• Organize and coordinate projects and events
• Manage staff performing office support duties and assist office staff with day-to-day projects as required Organize, implement, direct and evaluate the organization's administration function, projects, events and performance
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
• Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
• Scheduling and assigning employees by complete operational requirements; following up on work results Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends
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Additional Primary Responsibilities

• Maintain office staff by recruiting, selecting, orienting, and training employees
• Maintain office staff job results by coaching, counseling, and disciplining employees, planning, monitoring, and appraising job results
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Achieve financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions

Minimum Qualifications

• Bachelor’s Degree and five years of experience or equivalent education and related experience
• Demonstrated knowledge of MS Office Suite and software applications related to job functions 
• Strong organization, multi-tasking, and time management skills 

 

Physical Demands

• Physical demands include a considerable amount of time sitting and typing/keyboarding, using a computer (e.g., keyboard, mouse, and monitor), or adding machine
• Physical demands with activity or condition may occasionally include walking, bending, reaching, standing, and stooping
• May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs

EEO Statement

Southern Glazer's Wine and Spirits, an Affirmative Action/EEO employer, prohibits discrimination and harassment of any type and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity