OPS or Student Fiscal Assistant, UF/IFAS Extension Business Services

Classification Title:

OPS Time-Limited Non-Clerical

Classification Minimum Requirements

· High School degree.

· Strong communication and interpersonal skills; professional interaction with faculty, administrators, staff, and students.

· Ability to manage multiple tasks, prioritize effectively, and work both collaboratively and independently

· Basic proficiency in Microsoft Teams, Word, Excel, PowerPoint, Adobe, and Outlook.

Job Description:

Fiscal & Purchasing Support:

· Prepare, upload, and track invoices in UF financial systems; process carts and manage the unassigned queue within MyUFMarketplace.

· Review duplicate payments and monitor check payment completion.

· Maintain and update the daily transaction log spreadsheet; record and verify purchases.

· Assist with office supply inventory, purchasing, and coordination with team members.

· Triage and manage email communications between UF/IFAS Extension Business Services and statewide departments.

· Process agreements and contracts using Intake Forms in MyUFMarketplace with follow-up as needed.

· Enter transaction details and support monthly reconciliations.

· Prepare journal entries using information provided by the Accounting Manager. Administrative & Office Operations

· Greet and assist visitors, answer phones, relay messages, and ensure office coverage in coordination with other staff.

· Assist with the management of Space Inventory and Allocations.

· Triage new assets and distribute UF decals to departments throughout Florida.

· Maintain electronic State Vehicle records, including Vehicle Use Records, inspections, and driver license documentation.

· Prepare and deliver deposits to Treasury Management.

· Perform special projects and administrative tasks as assigned by leadership.

· Special projects as assigned

Expected Salary:

$18/hour

Required Qualifications:

*High School degree.

*Strong communication and interpersonal skills; professional interaction with faculty, administrators, staff, and students.

*Ability to manage multiple tasks, prioritize effectively, and work both collaboratively and independently

*Basic proficiency in Microsoft Teams, Word, Excel, PowerPoint, Adobe, and Outlook.

Preferred

Qualifications:

· Experience with UF fiscal systems (MyUFL, MyUFMarketplace) and reconciliation processes.

· Knowledge of common office procedures, written and verbal communication practices, and basic arithmetic.

· Strong organizational skills and ability to meet deadlines.

· Interact with administrators, faculty, staff, & students in a professional manner.

· Able to meet deadlines and work independently by organizing and coordinating work assignments in a cohesive plan.

Special Instructions to Applicants:

· Applicants must apply via Careers at UF. To be considered for this position, please include a Cover Letter, most recent resume, and a minimum of two professional references. Office is open 8AM-5PM Monday – Friday 20 hours/week

· Application must be submitted by 11:55 p.m. (ET) of the posting end date.

· If an enrolled UF Student is selected, this person must adhere to UF Student Enrollment guidelines.

· This is a time-limited position.

Health Assessment Required: No