PT Office/Clerical Staff

Location:

402 Lafayette Road - Noblesville, Indiana, 46060

Hamilton County is one of Indiana’s fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county -- a percent that has remained constant since 2010.  Hamilton County is continually recognized in rankings ranging from “Best Cities to Relocate To” and “Best City to Raise a Family” to “Healthiest County in Indiana” and “Happiest Suburbs in the Nation”.  Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Job Description:

POSITION: Office/Clerical Staff

DEPARTMENT: Coroner

WORK SCHEDULE: As Assigned

STATUS:  Part-time

FLSA STATUS:  Non-exempt

HOURLY RATE: $ 22.1135 per hour

To perform this position successfully, an individual must be able to perform each essential function of the position satisfactorily.  The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Hamilton County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job unless the accommodation would present an undue hardship.

Incumbent serves as Part-time Office/Clerical Staff for the Hamilton County Coroner, responsible for assisting the Department with clerical work and fulfilling public records requests.

DUTIES:

Responds to telephone calls and greets office visitors professionally, addressing inquiries, providing information, and directing requests to appropriate staff members.

Retrieves case reports as requested, ensuring accuracy and timeliness in meeting organizational and departmental needs.

Extracts relevant data from case reports, reviews for accuracy, and formats information according to requirements of requesting organizations.

Prepares and sends formatted data to external organizations, ensuring compliance with privacy and confidentiality standards.

Maintains organized records and filing systems for case reports and related documentation, both electronically and hard copy as needed.

Performs clerical duties, such as scanning documents, creating correspondence, and distributing mail within office.

Assists with creating and updating templates and forms related to data reporting and organizational requests.

Adheres to Department procedures and ensures compliance with legal and ethical standards regarding sensitive case information.

I.  JOB REQUIREMENTS AND DIFFICULTY OF WORK:

High school diploma or HSE.

Working knowledge of standard office policies and procedures with computer skills, including word processing, spreadsheet, presentation, email, internet, and Department-specific software systems, and ability to apply such knowledge to a variety of interrelated processes, tasks, and operations.

Working knowledge of standard English grammar, spelling and punctuation, and ability to

prepare correspondence and reports.

Ability to file, organize and maintain accurate records.

Ability to effectively communicate orally and in writing with co-workers, other County departments, external organizations, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.

Ability to properly operate standard office equipment, including telephone, computer, printer, scanner, and calculator.

Ability to understand, memorize, retain, and carry out written or oral instructions and present findings in oral or written form.

Ability to work alone with minimum supervision and with others in a team environment, work on several tasks at the same time, and work rapidly for long periods, occasionally under time pressure. 

Ability to analyze, read and interpret case reports.

Ability to provide public access to or maintain confidentiality of Department information/records according to state requirements.

Shall comply with all employer and Department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

II.  RESPONSIBILITY:

Incumbent performs a variety of standard duties according to established practices and procedures of Department, exercising personal judgment and taking action in determining and implementing the best methods to achieve desired results. Errors in incumbent's work are