Executive Assistant to Executive Director, The Truth and Liberty Coalition

Position Purpose: 

The Executive Assistant to Executive Director, The Truth and Liberty Coalition (T&LC) is responsible for providing professional and confidential administrative and secretarial support. Enhancing the Executive Director’s effectiveness by providing information management support and by representing the ED to others.

Essential Duties:

• Make all ED travel arrangements and coordinate travel for guests, including expense reimbursements.
• Oversee and manage the ED’s calendar and collaborate with the appropriate contacts to include travel, T&L Show shoot days, instruction in Practical Government and Charis Bible College courses, outside speaking commitments, meetings, and all room requests, as needed.
• Produce information by transcribing, formatting, inputting, retrieving, copying, and transmitting text, data, and graphics.
• Conserve the ED’s time by reading, researching, and routing emails and correspondence, drafting letters and documents, and collecting and analyzing information as requested.
• Represent the ED by attending meetings in the ED’s absence and bringing approvals to the ED.
• Prepare reports through research, collecting and analyzing information.
• Gather, compile, process, and report financial information and documents relating to the Truth and Liberty Initiative and Coalition, including documents requiring approval.
• Assist with legal documents for the Board of Directors and in acquiring signatures from all Directors as needed and in a timely manner.
• Prepare binders and all documents for the ED’s review and in preparation for the annual Board of Directors’ meeting.
• Record meetings, transcribe, and distribute meeting results.
• Prepare action plans from meeting results and distribute them to managers.
• Prepare agendas for meetings, as requested.
• Schedule meetings and ensure notices go out to all participants, as requested. Track expected attendance when needed by the ED.
• Follow up on action plans to ensure completion.
• Responsibility for aspects of finances and accounting functions for the organization, working in collaboration with the Truth and Liberty Director of Operations and communicating with third-party bookkeeping personnel.
• Compiling and reporting financial information and obtaining approval of expense payments.
• Managing the process for internal invoices between T&L and other Ministry-affiliated organizations.
• Assists as needed with duties related to T&L Show, Conference, and other T&L events, including the annual Board of Directors’ meeting, the Awards Banquet, Citizen and Candidate Academies, and all third-party sponsored events. 
• Assist with scheduling guests, preparing show notes, reserving exhibitors, managing itineraries, and correspondence with other teams as requested by the ED and in collaboration with the Logistics Coordinator.
• Communication with outside persons and organizations on behalf of the ED.
• Create and collaborate with the ED on all PowerPoint programs for internal and external speaking events.  Ensure that the PowerPoints are delivered to and/or communicated with the appropriate personnel by the deadline.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• A successful Executive Assistant will possess good writing skills, reporting skills, scheduling, and time management skills. 
• Excellent verbal and written communication skills.