Administrative Assistant

🟢 Starting Rate:  $24 /hour 🏫 Environment:  Special Education Program, Grades K-12

Spectrum Center Schools and Programs, a growing, dynamic organization with a social mission to offer hope, is seeking an Administrative Assistant to join our award-winning Special Education team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction!

If you excel in a dynamic, student-centered educational environment, value meaningful work that supports diverse learners, and bring strong organizational skills, a solution-focused mindset, adaptability, and a positive attitude to everything you do — We Should Talk!📲

As an Administrative Assistant, you will play a vital role in keeping our school running smoothly and efficiently. Serving as a key partner to the Program Director, you’ll help drive the day-to-day administrative operations that support our staff, students, and families. This is more than an office role — it’s an opportunity to contribute to a mission-driven educational environment where organization, responsiveness, and professionalism make a direct impact.

‖ Responsibilities Include:

• Serving as the first point of contact for the school by answering and directing phone calls, coordinating conference calls, greeting visitors, and ensuring a welcoming, professional front office experience.

• Managing incoming and outgoing mail, courier deliveries, email communications, and faxes, while accurately routing correspondence to appropriate team member's.

• Ordering and maintaining office and classroom supplies and equipment to support seamless daily operations.

• Preparing and distributing correspondence, reports, and other printed materials in a timely and organized manner.

• Organizing and maintaining student, personnel, operational, and office files to ensure accuracy, compliance, and accessibility.

• Supporting school-wide communications and projects, including coordinating employee mailings and distributing materials to students and families.

• Partnering with school leadership to ensure administrative functions are completed accurately, efficiently, and within established timelines.

• Assisting with preparing and maintaining required reports and records, including accounting, personnel, student data, and operational documentation.

• Participating in and supporting school events, activities, and special projects as requested.

• Providing flexible, team-oriented support by assisting with additional duties as needed to ensure overall operational success.

‖ Qualifications Required:

• Associate's degree or higher in a closely related field of study.
• Ability to obtain and maintain certification in company approved crisis management training.
• Minimum 1yr prior experience working in an administrative role, preferably in an alternative, special education and/or behavioral health program setting.
• Highly skilled in working with children with learning disabilities, emotional behavioral disorders, autism spectrum disorders and/or other related disabilities.
• Highly proficient in reading, writing, analyzing and interpreting detailed reports, business correspondence, learning materials, announcements, etc.
• Prior experience and/or highly knowledgeable in program management and/or development and working with databases/spreadsheets.
• Proven ability to manage complex and/or sensitive information while maintaining confidentiality and objectivity.
• Proven ability to effectively prioritize tasks and meet deadlines while maintaining organization and attention to detail.
• Ability to effectively present information and respond to questions from groups of staff members, students, parents and the general public.
• Solid motivational skills and willingness to be flexible and adapt to changing priorities and new initiatives.
• Advanced oral and written communication, organization, conflict resolution, multitasking, problem solving, and decision-making ability.
• Well-versed in the use of relevant technology including experience with computers, Microsoft Office Suite, database entry and basic office equipment.

 

Spectrum Center Schools and Programs is a division of