Business Support Coordination for HR Operations with French

Business Support Coordination for HR Operations with French

 

Location: Katowice - 2 days in office / 3 days remote

 

Let us introduce you the job offer by EY GDS Poland – a member of the global integrated service delivery center network by EY.

The opportunity

 

We are looking for French-speaking candidates, who would like to perform various tasks and drive the functioning of our internal teams. Joining EY Global Delivery Services Poland, you will become a part of a very dynamic team with the possibility to make your mark. So, whenever you are interested in being in the right place with a great potential for growth, we have interesting opportunities for you.

In this role, you will become a key part of the employee lifecycle for our French-speaking population. You’ll gain hands-on experience with global HR systems, employment compliance, onboarding, and personnel administration — all while working in an international environment that values learning, teamwork, and flexibility.

 

Your key responsibilities

 

Supporting external contractors and interns:

• Creating and maintaining records for contractors and unpaid interns in our HR system
• Making sure contracts, dates, and approvals are always correct and compliant
• Acting as a bridge between HR, Procurement and business teams to ensure smooth onboarding and offboarding

 

Onboarding and employee data management:

• Preparing and validating all mandatory documents before the employee’s first day
• Entering core employee data into our global HRIS system (SuccessFactors)
• Submitting the official employment declaration to French authorities (DPAE)
• Supporting new employees in their enrollment to our company insurance plan and ensuring data accuracy
• Conducting final checks so that every file is complete, compliant and audit-ready

 

Managing medical check processes:

• Uploading medical certificates, reports and appointment confirmations into the employee’s digital file
• Tracking deadlines for mandatory medical visits and proactively scheduling upcoming checks
• Coordinating communication between employees, external medical providers and occupational health services
• Notifying HR partners whenever a medical report includes follow-up recommendations or workplace adjustments

 

• You will work closely with the French-speaking HR advisory team and become the operational “go-to person” for accurate data and smooth administrative flow.
  
  

Skills and attributes for success

 

• You are fluent in French language (written and oral)
• You have a good English knowledge (written and oral) at least B2 level
• Excellent communication and organizational skills
• You are a good team player and can organize teamwork

 

To qualify for the role, you must have

 

• Excellent communications and organizational skills (including remote communication)
• You are detail oriented and eager to analyse and solve complex process cases
• You have exceptional customer service skills, including responsiveness and commitment to quality
• You are strong and highly motivated work ethic and ability to perform well prioritized tasks in a fast-paced environment.

 

Ideally, you’ll also have

 

• Self-educate and seek additional knowledge
• Ability to prioritize workload and deliver outputs within deadlines
• Strong communication and partnering skills with people of all levels of the firm

 

What we look for

 

• Team player: self-driven and ability to work independently.
• Cultural intelligence - Openness and willingness to think and work beyond own perspectives, awareness of one’s other cultures & impact on decisions
• Emotional Intelligence - Showing a level of sensitivity while dealing with others, possess a high emotional quotient and capability to manage one's emotions to adapt to environments.

 

What we offer
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