Administrative Assistant, Corporate Communication

Be part of an amazing story.

Macy’s is more than just a store. We’re a story. One that’s captured the hearts and minds of America for more than 160 years. A story about innovations and traditions…about inspiring stores and irresistible products…about the excitement of the Macy’s 4th of July Fireworks, and the wonder of the Thanksgiving Day Parade. We’ve been part of memorable moments and milestones for countless customers and colleagues. Those stories are part of what makes this such a special place to work.

Job Overview

The Administrative Assistant Corporate Communications and Public Affairs provides comprehensive support, requires exceptional organizational skills, sound judgment, the ability to anticipate needs, and a proactive, solutions-oriented mindset in a fast-paced and dynamic environment.  The Administrative Assistant supports Macy’s, Inc.’s Enterprise and External Communications team, focusing primarily on Corporate Communications and Financial Communications while gaining exposure to broader Brand PR initiatives. 

What You Will Do

Administrative Support

• Provide high level administrative and operational support to SVP, Corporate Communications and Public Affairs and VP, External Communications ensuring effective execution of priorities, timely follow-through, and seamless management of day-to-day activities. 

• Manage a complex and dynamic executive calendar, including prioritizing requests, resolving scheduling conflicts, coordinating meetings, and anticipating needs to maximize effectiveness and productivity.

• Coordinate travel, conferences, events, and other logistics including expense reporting, invoice processing, and related administrative activities.

• Support budget tracking and team operations, including purchase order creation, invoice processing, and vendor management.

Corporate & Financial Communications Support

• Support the development and execution of external communications strategies for corporate initiatives, leadership announcements, business updates, and financial milestones.
• Monitor and track media coverage for corporate and financial announcements—including earnings, investor-related news, and company updates—and co-lead the development and daily distribution of the enterprise media report, delivering timely and accurate coverage summaries and insights to senior leaders across Macy’s, Inc.
• Coordinate executive media opportunities by supporting interview preparation, developing briefing materials, building media lists, and managing logistics.
• Develop post-announcement and campaign recaps by synthesizing results, coverage performance, and key takeaways to inform future strategy.

Agency & Vendor Coordination

• Coordinate day-to-day work with external PR agencies and vendor partners by developing briefs, tracking deliverables, and managing deadlines.

• Maintain organized and up-to-date media lists across corporate and financial verticals.

Cross-Functional & Brand PR Support

• Support broader Brand PR initiatives—including campaigns, collaborations, product launches, events, and cross-functional communications—while assisting with administrative responsibilities such as budget tracking, internal updates, and daily media clips reporting.

• Provide on-site support for key enterprise events, including the Macy’s Flower Show, Macy’s 4th of July Fireworks, Macy’s Thanksgiving Day Parade, Black Friday, and holiday initiatives; this may require availability on weekends and national holidays.

• In addition to the essential duties mentioned above, other duties may be assigned.  

 

Skills You Will Need

Media Relations Fundamentals: Foundational understanding of media relations, news cycles, and reporter needs, with the ability to support media list development, monitoring, and interview prep.

Organization & Attention to Detail: Highly organized and detail-oriented, with the ability to stay on top of deadlines and shifting priorities. Proven ability to manage multiple projects and stakeholders in a fast-paced environment while maintaining accurate trackers, calendars, and documentation.