Administrative Assistant

We are located approximately 20 miles north of Boston and parking is free. We are also accessible by commuter rail on the Newburyport/Rockport line. Come and explore Endicott’s seaside locale where employees are an important part of the bustling campus community!

Please apply today if this opportunity looks like the right fit for you.

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Endicott College is seeking a skilled and organized Administrative Assistant to provide essential administrative support to the Communications and Marketing (CCM) team. This role plays a crucial part in ensuring the efficient operation of the department by handling various administrative tasks, coordinating schedules, and maintaining effective communication with staff and external stakeholders. The ideal candidate will be a detail-oriented professional with strong organizational and communication skills.

Key Responsibilities

Streamlined Administrative Processes:

• Organize and maintain departmental files, records, and documents for easy accessibility.
• Assist with data entry, report generation, and document preparation.
• Handle purchase order requests and invoicing in the Workday system as the primary Cost Center Manager.
• Serve as the department Procurement cardholder, managing transactions and documentation efficiently.

Effective Communication and Support:

• Provide general administrative support, managing phone calls, emails, and office correspondence.
• Maintain office supplies inventory and order items as necessary, ensuring a well-organized and welcoming office environment.
• Assist in maintaining and updating departmental records, databases, and spreadsheets.
• Generate routine reports and summaries as required to support effective communication within the team.

Efficient Schedule Management:

• Manage and support meeting schedules for the Associate Vice President of Marketing and members of the CCM Leadership Team.
• Coordinate departmental events and assist with logistics, contributing to effective time management for the team.

Requirements

High school diploma or equivalent (Associate's degree or higher preferred). Proven experience as an administrative assistant or in a similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software. Strong organizational and time management skills. Excellent communication and interpersonal abilities. Detail-oriented with a high degree of accuracy. Ability to handle sensitive and confidential information with discretion.