AST DIR, Business Services

Classification Title: AST DIR, Business Services Job Description:

Facility Construction and Renovation Oversight • Responsible for oversight and coordination of planning, design, and construction for new facilities and renovation of existing facilities as directed; review plans, specifications, drawings and other documents as required; represent Business Services as liaison and primary contact for projects to internal and external entities including architects, contractors, Environmental Health and Safety, Planning, Design & Construction, and others as needed • Prepare and manage budgets for new facilities and renovations; work with architects, construction firms, and others as needed to determine accurate costs and ensure effective budget management and cost controls through duration of projects • Attend project meetings, perform inspections, and ensure compliance with codes and other university requirements and expectations including requirements for quality, performance, function, and value • Provide oversight for project work schedule including coordination with project managers, building occupants and the university calendar as needed • Ensure sustainability measures are incorporated into the project planning, design, and construction phases to maximize opportunity for sustainability in all phases including building and systems operations • Responsible for project record-keeping, data management, and data entry into the computerized contract management system; prepare comprehensive reports and provide regular updates to leadership

Facility Maintenance and Operations Oversight • Ensure high standards for business services operations including function, appearance, cleanliness, and overall condition of facilities, equipment, and furnishings; ensure maintenance and housekeeping standards are maintained at the highest levels • Responsible for coordination and oversight of building repair and maintenance; ensure timely initiation and processing of work orders; provide oversight, including regular inspections, to ensure timely completion and highest quality work in maintenance and cleaning tasks including contract work; ensure compliance with codes, university policies, and industry standards; collaborate with business partners, service providers, and others as required to ensure successful work coordination • Ensure health and sanitation inspections are timely; ensure pest control methods and procedures are effective; perform regular inspections and collaborate with business partners and service providers to ensure deficiencies are corrected promptly • Maintain up-to-date and comprehensive records for facility repairs, maintenance, and inspections • Develop and maintain an up-to-date master plan for building maintenance and major cleaning projects, including a schedule for routine and preventive maintenance • Responsible for development, maintenance, and distribution of facility operations guidelines; recommend, develop, and implement training programs for staff and business partners as needed • Be knowledgeable and up-to-date on code requirements, new methods, procedures, and technology in building operations; advise the AVP on short- and long-term maintenance and building operations issues

Building Safety and Security • Serve as liaison and primary contact for internal and external organizations for facility operations needs including building safety and security; communicate information to department personnel and business partners as needed; ensure enforcement of all policies, procedures, and guidelines • Responsible for development, maintenance, and distribution of up-to-date building safety and emergency procedures, including the Continuity of Operations Plan; ensure compliance with university guidelines and standards • Develop and implement emergency operations training for staff and business partners; plan and coordinate building emergency exercises and practice drills as needed; establish, train, and coordinate a building emergency and crisis management coordinating team • Serve as liaison between Business Services and university departments with responsibility for campus safety and security including Environmental Health and Safety, Fire Safety Officer, and University Police Department; participate in university-wide trainings on safety and emergency procedures

Asset Management • In collaboration with Business Services staff and/or business partners, assess needs and make recommendations for procurement of equipment and furnishings for auxiliary services facilities; recommend and implement policies and procedures for asset acquisition, assignment, transfer and disposal • Gather information, develop and/or review specifications for needed equipment and/or furnishings, and conduct cost, performance, and quality comparisons; make recommendations based on evaluation of relevant information • Responsible for obtaining vendor quotes, processing of purchase orders,