Deputy Clerk - Albemarle/Charlottesville JDR

Title: Deputy Clerk - Albemarle/Charlottesville JDR

State Role Title: Deputy Clerk

Hiring Range: Negotiable to $40,042

Pay Band: UG

Agency: Supreme Court

Location: 16th Dist. CSU Charlottesville

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

The Court Deputy Clerk (Grade 8) is responsible for automated and manual operational high volume and fast- pace activities for one or more court divisions.

The successful candidate will perform data entry utilizing the Courts Case Management System. Prepare dockets, extensive filing, and sorting. Prepare correspondence from courts to attorneys, defendants, issues subpoenas, summonses, capiases, warrants, show causes. Issues other documents as set forth by state code. Responds to routine public inquiries for information in person and via telephone. Assumes additional responsibilities other than those primarily assigned to the position as required by management.

Operational Responsibilities
1. Reviews or prepares docket for accuracy and accountability for all cases and to ensure compliance with court policies and procedures
2. Issues summons, subpoenas, warrants, capias, orders, and other court papers as necessary
3. Types or reviews all documents needed for or as a result of court hearing
4. Researches and provides verbal or written information requested by the public, attorneys, other government organizations, etc.
5. Forwards appeal bonds, case papers, etc. to circuit court
6. Forwards or ensures that court documents are forwarded to other public agencies as required
7. Must be able to work efficiently in tandem with a team and alone within the courtroom and front counters.

Minimum Qualifications

Applicants should possess strong initiative and be able to complete tasks independently, with minimal supervision, and within a team. Excellent written and verbal communication skill and advanced knowledge of office automation systems and computer software required. Individual must be detail oriented, highly accurate and excellent at follow-up while juggling multiple tasks in a fast-paced office. The ideal candidate must have experience working in a team environment with extreme flexibility.
A resume and cover letter are required. Applicants must apply online; we do not accept documents via mail or email. Only interviewed applicants will be notified of the filling of the position. No phone calls or e-mails regarding application status.

Additional Considerations

The most competitive applicants will have considerable court, office, and data entry experience.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

 

Contact Information

Name: Val Moriconi

Phone: No Calls

Email: humanresources@vacourts.gov

 

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.