Executive Assistant

Company Description

Appcast is the global leader in programmatic recruitment advertising technology and services. With advanced technology, unmatched market data and a team of the industry’s best recruitment marketers, Appcast’s technology and services manage job advertising annually for enterprise clients across industries. Headquartered in Lebanon, N.H. with offices in the U.S., Canada and Europe. Appcast is part of the Stepstone group, a leading digital recruitment platform that connects companies with the right talent and helps people find the right job.  

Job Description

The Executive Assistant is responsible for handling a wide range of administrative and executive support tasks. This position will provide exceptional administrative and operational support to our C-suite executives. 

Job Responsibilities  

• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements for the C-suite executives across multiple time zones, optimizing their time and commitments. 
• Coordinate and prepare materials for meetings, ensuring executives are well-prepared with necessary documents, presentations, and information. 
• Conduct research and compile data for various reports, presentations, and projects as assigned. 
• Handle confidential information with the utmost discretion and maintain a high level of confidentiality in all tasks. 
• Assist in the preparation and review of correspondence, emails, and other communications on behalf of the executives. 
• Anticipate the needs of the executives and proactively address issues to facilitate their workflow and productivity. 
• Collaborate with other administrative staff to ensure seamless communication and coordination within the executive team and across departments. 
• Perform ad hoc administrative tasks and special projects as required. 

Qualifications

• Excellent communication and interpersonal skills. 
• Exceptional problem solving and decision-making skills. 
• Highly organized 
• Proficient with Microsoft office products, Slack (or similar), facilitating meetings on Teams to include: sending invites, recording meetings and running meeting logistics 
• Meticulous attention to detail and ability to support at minimum three c-level executives with complex schedules, highly confidential info, international complexity with managing calendars/info across multiple time zones, etc 

Education and Experience

• Associates degree required (no major).  Bachelors degree preferred. 
• Prior experience supporting CEO, COO is preferred. 

Travel Requirements

• There will be occasional travel for this position as required (quarterly)  

Work Location and Schedule

• This is a hybrid position with work completed in one of our Appcast offices (Tampa, Needham, Lebanon or Fredericton) and a remote home office. 
• Typical schedules will be three days working in the office location and the remainder of week from home, however, may vary based on business or work/life balance needs. 

Additional Information

Appcast recognized as one of Inc Magazine's "Best Workplaces" for 2021 & 2022! 

• We’re the best at what we do. We’re the global leader in programmatic recruitment advertising. With advanced technology, unmatched market data and a team of the industry’s best recruitment marketers. 
• We have an amazing culture driven by great people. Headquartered in Lebanon, N.H. with offices in the U.S., Canada and Europe, Appcast is part of the Stepstone group. To better understand our company culture, read Our Story and check out Working at Appcast on our website.  
• We take care of our employees. We're dedicated to creating an inviting environment where individuals from diverse backgrounds can thrive and develop. We believe in providing competitive compensation and comprehensive benefits, ensuring our team can support their loved ones and one another. We enjoy fostering a sense of community through dedicated employee networks, fun gatherings, delicious food, and even welcoming furry friends into our workspace. We live our values each day including volunteering and giving back to our communities. 

All your information will be kept confidential according to EEO guidelines. 

Appcast is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other ch