Administrative Assistant - North Jacksonville, FL (54188)

Applied Technical Services, LLC (“ATS” or the “Company”) is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States.

Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services.

ATS is seeking a dynamic Administrator to support ATS Jacksonville, FL. This is a full-time position working 30-40 hours per week.

Responsibilities:

• Quickly learn and become proficient with Applied Technical Services internal systems and processes to provide direct administrative support and office management for a busy office with engineers and technicians that provide critical Mechanical Integrity Inspections, Non-Destructive Testing, and other related services to a variety of industrial customers in and around the state of Florida.  A key function of this job is direct support of Billing and Invoicing functions.
• Assist manager with timesheet and expense report review and processing
• Track project costs and reporting status
• Track and follow up on accounts receivable aging reports
• Maintain detailed billing spreadsheet
• Accounts Payable and Receivable
• Reading and interpreting purchase orders
• Communicating with customers
• Maintain reports, files, archive folders, records
• Coordinate work documentation with other ATS facilities

Required Experience and Skills:

• Proficiency in MyTrack, Replicon, Bamboo, Connectteam, or other similar programs is desired
• Knowledge of basic office equipment is required; printer, fax, etc.
• Must be a quick learner
• Proficient in Microsoft Office -Word & Excel ; Data Base knowledge; typing skills
• Experience interacting with clients
• Must have excellent written and verbal communication skills
• Must have a VERY strong attention to detail
• Must be able to handle multiple tasks at one given time and should be able to transition among tasks while maintaining a high level of accuracy
• Must be team oriented and able to work with little supervision

Education: High School diploma or equivalent, college preferred. 

Benefits: ATS offers excellent wages and advancement opportunities. ATS full-time employee benefits include: medical, dental, vision, 401k, vacation, personal time, and bonuses.

“U.S. Persons” Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (“ITAR”). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process.

EOE/AA/M/F/Vet/Disability

ATS and the ATS FoC are an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applica