Business Operations Associate

Job Posting Title:

Business Operations Associate

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Hiring Department:

Texas Performing Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Why Join Texas Performing Arts?

Texas Performing Arts (TPA) is the professional arts presenting and producing program of The University of Texas at Austin. One of the largest and most active university-based performing arts centers in the U.S., TPA is an anchor institution in Austin's arts, cultural, and entertainment scene. TPA operates venues on the UT campus including Austin's largest theater, Bass Concert Hall. Its public programs include Broadway in Austin; a curated season of international dance, theater, and music; and presentations of national touring artists. TPA is an integral unit of UT's College of Fine Arts and engages students across the university in creative experiences.

 

UT Austin provides an outstanding benefits package, including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

• Voluntary Vision, Dental, Life, and Disability insurance options

• Generous paid vacation, sick time, and holidays

• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Robust free training access through LinkedIn Learning plus professional development opportunities

• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Purpose

The Business Operations Associate is responsible for efficiently processing departmental vouchers and managing financial transactions. This role also involves office management duties such as ordering supplies and serving as a records retention officer. Additionally, you'll provide backup support for business operations and contribute to staff training and development initiatives to enhance departmental efficiency.

Responsibilities

• Financial Transaction Management: Effectively process departmental vouchers in a fast-paced, deadline-driven environment, including all entertainment, employee reimbursements, e-ship and petty cash vouchers. Handle departmental deposits and payee information forms. Manage digital files ensuring the effective organization, security, and maintenance of digital files.

• Business Office Management: Maintain office operations by ordering supplies and expendables, coordinating office equipment maintenance, and maintaining inventory levels to ensure uninterrupted workflow and productivity. Serve as records retention officer for the Business Services Office.

• Business Operations Support: Serve as a reliable backup to other members of the Business Operations team to include final approval of payment requests, processing purchase orders, payment vouchers, and business travel.

• Training and Development: In conjunction with the Business Operations Manager, conduct training sessions for departmental staff on Standard Operating Procedures (SOPs), ensuring comprehensive understanding and adherence to established protocols and guidelines. Continue to improve SOPs and identify areas of enhancement to streamline processes and optimize efficiency within the department.

• Other duties as assigned.

Required Qualifications

• At least one year of relevant experience in financial management, administrative support, or a similar role and a Bachelors degree.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.

• Strong attention to detail and accuracy in financial and administrative tasks.

• Excellent organizational and time management skills.

• Effective communication skills, both verbal and written.

• Ability to work independently and collaboratively within a team environment.

• Demonstrated ability to prioritize tasks and meet deadlines in a fast-paced environment.

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