ADMINISTRATIVE ASSISTANT II

Job Requisition ID: 46715 
Closing Date: [[June 10, 2025]]
​Agency: Illinois Prisoner Review Board
Class Title: ADMINISTRATIVE ASSISTANT II - 00502 
Skill Option: None 
Bilingual Option: None
Salary: Anticipated Starting Salary (Effective 1/1/2025) $6,005 a month; Full Range $6,005 - $8,678 a month
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage

****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

 

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Prisoner Review Board is seeking to hire a motivated, self-starting Administrative Assistant II working directly under the Chief of Staff. The Administrative Assistant II will functions as a confidential staff assistant to the Chief of Staff assisting in the planning, development and execution of operating procedures.  They will serves a the agency timekeeper, conduct a variety of research, studies and investigations of problems which affect the operation and flow of information within the agency, and prepares and submits a variety of agency reports. The ideal candidate will be able to work well with the public, staff and Senior Management. We invite those interested in public safety to apply. 

Essential Functions

• Functions as a staff assistant to the Chief of Staff assisting in the planning, development, and execution of operating procedures.

• Serves as the agency timekeeper ensuring staff timekeeping is reported timely.

• Serves as a full-line supervisor.

• Under the direction of the Chief of staff: Directs and conducts a variety of research, studies and investigations of problems which affect the operation and flow of information within the agency and provides recommendations and solutions to the Senior Staff, and researches federal and state grant availability and submits requests for grant funding where criteria is met for Victim Notification to assist victims of violent crimes and other departments of the agency.

• Prepares and submits agency’s annual and quarterly reports such as: Agency’s Annual Report; assists in Audit reports, TA-2 reports, Exempt Vacancy Reports, Agency Contingency Plans and Agency Workforce Reports.

• Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years college, preferably with courses in public or business administration.
• Requires two years of professional experience in a public or private organization.

Preferred Qualifications

• Prefers at least two (2) years of experience in working as a confidential or executive assistant to upper level management.
• Prefers at least two (2) years experience i