Executive Assistant

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Job Category

Corporate Functions

Job Details

About Salesforce

We’re Salesforce, the Customer Company, inspiring the future of business with AI+ Data +CRM. Leading with our core values, we help companies across every industry blaze new trails and connect with customers in a whole new way. And, we empower you to be a Trailblazer, too — driving your performance and career growth, charting new paths, and improving the state of the world. If you believe in business as the greatest platform for change and in companies doing well and doing good – you’ve come to the right place.

The Salesforce AI Research team is looking for a highly proactive Executive Assistant to join our team to support the SVP of Products & Architecture and VP of AI Research. Salesforce AI Research is an artificial intelligence research team that uses AI to empower customers and employees through next-generation capabilities delivered through simple experiences. As an Executive Assistant, you anticipate the needs of your executives and team members and help them to stay focused on their projects by resolving operational and administrative issues before they arise. You operate autonomously and move quickly with the changing environment. You are extremely organized and ready to take on a wide range of projects that are not within the typical Executive Assistant job description. You possess strong business judgment and communication skills needed to interact with a variety of people and job functions.

Qualifications

• Experience managing projects from conception to completion and solving operational issues as they arise

• Ability to quickly learn new tools and technologies; Interest and experience in using technology to improve work efficiency

• Build efficiency and effective responsiveness into existing operations

• Great teammate who is able to collaborate effectively with a diverse range of people and job functions

• Agility and flexibility in response to changing priorities and needs

• Proven ability to manage multiple projects, work under pressure, and consistently make deadlines

• Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges

• Expectation of complete confidentiality on all business matters

• Strong oral and written communication; Ability to communicate clearly and effectively with senior leaders and external partners

• Able to work onsite at the Palo Alto office when executives are in the office and when there are events

Responsibilities

Administrative Partner to SVP of Products & Architecture and VP of AI Research

Complete core administrative responsibilities and ensure alignment with corporate priorities and policies

• Communication with Executives: meet 1:1 on a regular basis with SVP of Products & Architecture and VP of AI Research; message executives based on urgency and keep them up-to-date on any missed communications and action items

• Executive Meeting Preparation: support executives in developing timelines to prepare for critical meetings, ensure there are meeting agendas, take notes as needed, and follow up with team on action items

• Team Reminders: remind the team to send updates and complete action items by deadlines

• Calendar Management: manage daily, weekly & quarterly priorities

• Travel Management: arrange executive travel and help approve team travel within up-to-date travel policies as set forth by the company

• Expense Reports: ensure expense reports adhere to Salesforce policy and are submitted and approved in a timely manner

• Team Events: organize team events for executives

• Palo Alto Office Support: book rooms, order lunch, greet and escort guests, and support onsite events for executives

• Support PM Initiatives: coordinate reviews, reading groups, strategy discussions

• Procurement Management: track down executive inputs

• Monthly Newsletter: compile roadmap information for newsletter

• Headcount Management: assist with headcount management needs

• Recognition Management: compile, subm