Executive Business Partner

Airbnb was born in 2007 when two hosts welcomed three guests to their San Francisco home, and has since grown to over 5 million hosts who have welcomed over 2 billion guest arrivals in almost every country across the globe. Every day, hosts offer unique stays and experiences that make it possible for guests to connect with communities in a more authentic way.

The Community You Will Join: 

The Administrative Community is composed of global Business Partners who support Airbnb’s leaders and their teams around the world. Our Business Partners bolster Airbnb’s mission to create a world where anyone can belong by:

• Exercising sound judgment and strategy to coordinate core meetings
• Utilizing diverse communications methods to execute projects and tasks critical to the business
• Gathering information to create and support budgets and event agendas
• Developing, iterating and driving team operations
• Curating meaningful moments through team events and gatherings
• Influencing team culture through leadership and collaboration

Our Business Partners are expected to be self-motivated, incredibly organized, and resourceful, with excellent communication skills, acute attention to detail and follow through, and the ability to thrive in a fast-paced and ever changing environment. It is important that our Business Partners have the ability to interact and manage up with staff at all levels while remaining flexible, proactive and efficient, with a high level of professionalism and confidentiality. 

The Administrative Community is a critical partner that is an integral part of the operational success at Airbnb.

The Difference You Will Make:

Airbnb is seeking an Executive Business Partner to support Airbnb’s Deputy General Counsel, Product & Marketing, and Deputy General Counsel, Commercial & Technology. This is a full time position based in the United States. The Executive Business Partner is a strategic leader and requires an ability to interact with staff at all levels in a fast paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, efficient and demonstrating a high level of professionalism and confidentiality.      

With so much going on in so many places, we need an experienced Executive Business Partner to join the team. 

A Typical Day: 

• Manage all day to day administrative responsibilities for two Deputy General Counsels in the Legal department. Perform advanced calendar management, travel and expense management, budget management, note-taking, meeting preparation and follow up, reporting and information-resource maintenance, and coordinating office access. Act as a thought partner to the leader to strategically align their calendar with their priorities.
• Plan and execute team events, offsites, activities, and recognition.
• Create content including drafting emails and creating presentations.
• Manage team budgets, including: legal matter management, use of SimpleLegal system for outside counsel engagements, creating engagement letters and tracking purchase orders, and partnering with the leader and finance to track and analyze budget and expenses.
• Provide support for project-related work. This includes preparing reports for quarterly business reviews, working with the leader to create onboarding plans for key team members, process improvement, participating in strategic organizational activities, managing end-to-end external executive events, managing senior leadership agendas, and partnering with key external stakeholders (e.g. investors, M&A, government officials, strategic vendors).
• Maintain strong partnerships with internal stakeholders such as  internal/external comms, talent partners, D&B, FP&A, legal and recruiting for org effectiveness.
• Manage and maintain the security of assigned email inboxes and distribution lists, in compliance with our code of ethics and data privacy, security and protection policies as requested.
• Represent the organization to internal and external stakeholders.
• Act as a mentor for other admins (where applicable). This includes meeting with a mentee on a regular basis and providing guidance and sharing resources to support their growth and development.
• Build effective relationships within Airbnb to serve as a catalyst around scheduling and or spontaneous inquiries/requests.
• Complete other duties and special projects as assigned.

Your Expertise:

• 5+ years of relevant experience supporting senior level executives in an administrative capacity
• Previous experience in high growth environment strongly preferred
• Strong work ethic, proa