Executive Assistant to AVP - FCS

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
 

Closing Date:

Type of Position:

Staff - Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

Division of Agriculture of the University of Arkansas

The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees.  The Division was established in 1959 and is headed by the Vice-President for Agriculture.  The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration.  As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. 

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Program & Employment Compliance at compliance@uada.edu.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.

Department:

Family & Consumer Science * Assistant Vice President

Department's Website:

uada.edu

Summary of Job Duties:

The University of Arkansas System Division of Agriculture, Cooperative Extension Service (UADA) is seeking an Executive Assistant to the Assistant Vice President of Family & Consumer Sciences. This position is primarily responsible for providing high-level administrative support to the Assistant Vice President of Family & Consumer Sciences. The Executive Assistant to the AVP – FCS will work with an engaging department devoted to improving the lives of individuals, families, and communities for all Arkansans. The person serving in this position will enjoy using their expert judgment and knowledge to anticipate needs, coordinate daily operations and multiple projects, access professional development opportunities, and have the freedom to grow and achieve their career goals.

The position is in Little Rock at the State Extension Office.

Job Duties:
• Budget Support
o Responsible for budget tracking and monitoring, reviewing expenditures, advising of potential budget issues associated with unit M & O, indirect budgets, grant project budgets, and foundation accounts.
o Ensure appropriate documentation of all financial transactions.
o Maintain inventory of unit equipment and data inventory as assigned by CES.
• Calendar & Scheduling for AVP - FCS
o Manage, with input, the calendar and schedule for the AVP – FCS.
o Protect the AVP – FCS’s time by blocking off work time as needed.
o Create Doodle Polls or other means of coordinating scheduling for multiple people.
• Confidentiality & Policy Knowledge
o Maintain executive-level, highly confidential files and records related to personnel, budgets, performance, salaries, correspondence, reports, and sensitive information.
o Maintain knowledge of appropriate University of Arkansas Division of Agriculture Research and UADA policies,