This is a remote position.

Vulcury Venture Studio

Bookkeeper & AR/AP Specialist

About Vulcury Venture Studio

Vulcury is a multi-company venture studio operating in advanced manufacturing (TrustBridge), asset management (Calisade), real estate (Argyle), and education (Globe). Each entity operates semi-autonomously but leverages shared services—including finance, bookkeeping, and operational accounting—under Vulcury LLC.

You will support the parent entity and a portfolio of child companies, each with its own P&L, vendors, customers, and cash flows.

Role Overview

We are seeking a Bookkeeper & Accounts Receivable/Payable Specialist who can maintain clean, accurate financial records across multiple related entities. This role is responsible for daily transaction management, weekly AR/AP hygiene, and monthly reconciliations. You will collaborate with our domestic CPA, our internal operations leads, and our contractors and vendors to ensure every entity stays financially organized and compliant.

This is a part-time role with a defined path to full-time as our portfolio companies scale.

Core Responsibilities

1. Bookkeeping & Monthly Close

• Classify income and expenses for Vulcury LLC and each child entity (Calisade, TrustBridge, Argyle, Globe).

• Reconcile bank accounts, credit cards, and payment gateways monthly.

• Maintain accurate books for each company in preparation for CPA review and annual tax filings.

• Track intercompany transfers, reimbursements, and capital contributions.

2. Accounts Receivable (AR)

• Issue invoices using Zoho Books.

• Monitor outstanding invoices; follow structured reminder schedules.

• Work with sales and operations teams to confirm billable hours, referral fees, or project charges.

• Track deposits, retainers, and recurring revenue commitments.

3. Accounts Payable (AP)

• Process vendor bills, contractor invoices, and recurring subscriptions.

• Maintain payment schedules and ensure on-time disbursement.

• Track contractor hours or deliverables and coordinate approvals before payment.

• Set up and update vendor records across entities.

4. Financial Operations & Compliance

• Prepare documentation and reports requested by tax accountants.

• Maintain organized digital folders for receipts, contracts, and payment documentation.

• Help CFO/CEO maintain a unified view of cash flows across child entities.

• Support ad hoc financial projects (budget tracking, cash forecasting, cost allocation).

5. Zoho Books Administration (Bonus)

Candidates with Zoho expertise will assist with:

• Automation of expense categorization

• Integrations between Zoho Books, Zoho CRM, Zoho Expense, and Zoho Projects

• Customized templates for invoicing and payments

• Reporting dashboards for project profitability

This is not required, but it will accelerate your path to expanded responsibilities.

Growth Path

This role is intentionally structured to scale with you.

Months 0–6

• Approx. 10 hrs/week

• Focus: Bookkeeping hygiene, AR/AP execution, reconciliation

Months 6–12

• 15–20 hrs/week

• Add: Entity-level reporting, expense workflows, advanced AP/AR

Months 12+

• 20–40 hrs/week (optional full-time track)

• Add: Financial ops leadership, budgeting, cross-entity automation, Zoho integrations

Requirements

What Makes You a Strong Fit