CONTRACT MANAGER - 72000296 1

Requisition No: 850307 

Agency: Management Services

Working Title: CONTRACT MANAGER - 72000296 1

 Pay Plan: Career Service

Position Number: 72000296 

Salary:  $57,307.64 

Posting Closing Date: 04/15/2025 

Total Compensation Estimator Tool

 

Contract Manager

              Division of Real Estate Development and Management

State of Florida Department of Management Services

  This position is located in Tallahassee, FL.

Position Overview and Responsibilities:

This position manages statewide service contracts for the Division of Real Estate Development and Management which entails:

• Reviewing, Approving, and Processing invoices for services received.
• Comparing invoices to contractual obligations and vendor reports for accuracy and allowed expenses. 
• Tracking invoices, purchase orders, and expenditures.
• Processing purchase orders and invoices in Ariba on Demand (AOD).
• Monitoring, evaluating, and reporting contractor performance by regularly reviewing performance tracking spreadsheets.
• Maintaining regular communication with the Facilities Managers and contractors through telephone calls, emails, and meetings.
• Ensure statewide reporting spreadsheets on the Division’s “K” drive are completed within specified timeframes and all appropriate corrective actions are completed.
• Maintaining electronic contract files and hard files to ensure all documentation is kept up to date. This documentation can include contracts, amendments, renewals, extensions, insurance, noted deficiencies, etc.
• Conducting periodic announced and unannounced inspections (site visits) at the facilities.
• Documenting noncompliance of contract deliverables.
• Ensuring corrective action plans are in place to address noncompliance issues.
• Following up with the Facilities Managers and contractors to ensure corrective actions have been taken to resolve noncompliance issues.
• Maintaining current certificates of insurance and performance bond renewals.
• Resolving issues with contractors as needed. 
• Drafting preliminary amendment and associated routing documents for any changes to the contracts.
• Assisting with draft, review and approval process for new solicitations.
• Some travel is required.  
• Incumbents shall coordinate and communicate with appropriate DMS REDM Operations and Maintenance management and staff by meeting periodically with the Bureau Chief, Deputy Bureau Chiefs, and Facilities Managers to discuss contractor performance, noncompliance issues, and corrective actions.
• The incumbent shall be responsible for maintaining assigned reports and dashboards associated with contractor performance.

 

The Benefits of Working for the State of Florida:

State of Florida employees enjoy top tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out of pocket contributions.  State employees also enjoy the option of selecting between two retirement options, including the FRS Pension Plan and the FRS Investment Plan. As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems. For a more complete list of benefits, please click https://www.mybenefits.myflorida.com/.

 

Knowledge, Skills, and Abilities, including utilization of equipment required for the position:

• Ability to communicate with vendors and hold them accountable.
• Knowledge o