Site Project Coordinator

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

About Abbott

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

Working at Abbott 

At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to: 

• Career development with an international company where you can grow the career you dream of. 

• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year. 

• An excellent retirement savings plan with a high employer contribution 

• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree. 

• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.  

• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.  

The Opportunity

This position is a onsite opportunity in the Abbott Diabetes Care Division. We are helping people with Diabetes lead healthier, happier lives.   As a global leader in diabetes care, Abbott is constantly working to deliver the highest quality products and unwavering support to our customers.  Consistent and accurate glucose monitoring is the foundation of any diabetes management plan, so we’re committed to continuous improvement in the way patients and professionals measure, track and analyze glucose levels.   

As a Site Project Coordinator, you will engage in effective and open communication with site management team to enable efficient coordination of site activities and events. This position also provides administrative support to multiple levels of directors and managers as assigned. May provide back up support to higher-level management as needed. This is an onsite opportunity in Alameda, CA.

What You'll Do

•  Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Follows Corporate Security and Privacy Rules, Co9rporate Branding Guidelines. May include some responsibility for tracing budget expenditures.
• Works with managers on extremely confidential activities of moderate to high complexity and must follow problems to resolution.
• Responsible for administrative functions including answering phones, calendar management, managing correspondence and scheduling couriers, event planning, creating or modifying business documents, preparation presentations, and onboarding assistance.
• May assist with creating and posting visual communications. Uses intermediate software skills to perform work assigned.
• Uses and understands Microsoft Office Suite and other business-specific software, including Maximo and Manhattan. Coordinates and assists with new employee set-ups and onboarding.
• May train/coordinate work for new receptionists.
• Works closely with management to support and implement business objectives and initiatives to ensure pertinent issues, changes, and updates are communicated.
• Interacts with outside vendors to communicate and coordinate sit