Senior Project Analyst

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

Working at Abbott

• At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:
• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works out of our Abbott Park, IL location for our GES Global Engineering Services division.

The Project Analyst provides technical, administrative, analytical, and document management support to capital projects for teams for efficient processing of requisitions to support purchase of goods and providing routine document processing and retention services. The individual is responsible for entering system requests and coordinates activities involved with procuring goods and services (e.g., raw materials, equipment, tools, parts, supplies, shipping services, W/O services). They will ensure the asset information forms are completed for assets acquired for the project. Additionally, take a leadership role in organizing project close out document and transferring documents into document retention systems.  This individual will be available to train team members submitting forms and completing asset information documentation for retention.

What You’ll Work On

• Responsible for procurement and asset documentation including project commitment reconciliation, under the direction of the Project Engineer.
• This Procurement Specialist is the primary caretaker of project procurement documentation required to support execution and close-out of capital projects.
• Responsible for project lifecycle documentation including document requirements for capital project close-out quality and accuracy, under the direction of the Project Engineer.
• This Document Coordinator is the primary caretaker of project documentation required to support execution and close-out of capital projects.
• They provide training and support to external project team members, divisional personnel to assure compliance with required standards for documentation and the ability to retrieve the documents during a project’s lifecycle.
• The coordinator is responsible for close-out document compliance to financial project closeout requirements.
• They are expected to function independently with the project teams with minimal supervision.
• Create and manage SAP shopping carts, Maximo work orders and POCNs · Manage invoice receipts, reconcile invoice issues, and links to purchase orders
• Manage capital asset tags and documentation.
• Identify and communicate issues to management.
• Interact with project team across all divisions and multiple functional groups.
• Individual is expected to apply skill sets to situations and seek necessary knowledge to resolve issues.
• Do what is necessary to deliver expected customer service levels.
• Multi-task and stay focused throughout interruptions.
• Strong interpersonal skills are essential to the job.

Required Qualifications

• High School Diploma / GED
• Minimum 3-5 years in project accounting, administration (or similar) experience. 
• Position requires computer system skills in SAP, Maximo and an understanding of capital asset purchasing requirements.
• Position requires computer system skills in SharePoint and other documentation collec