Position Overview

Job Description

TITLE:  Executive Assistant I

We are a global investment bank specializing in M&A and private capital advisory services. Clients worldwide rely on us to help unlock value in their business and turn ambitious goals into reality. We approach every engagement with boundless collaboration, pooling expertise and relationships across industries, service offerings, and geographies. For over 30 years, our clients have trusted us to think strategically, execute precisely, and deliver premium outcomes to help them grow.

We are ambitious in our goals and steadfast in the belief that clients deserve our very best. To achieve our highest aspiration, we invest in world-class, team-oriented individuals who are smart, driven, and principled – those who are eager to be part of something bigger than themselves. When you join Harris Williams, you are welcomed into a collegial environment where every individual has the opportunity to make an impact in a powerful and significant way. We invite you to learn more about careers at Harris Williams. 

Why Harris Williams

Diverse responsibilities: in this role, you will focus on supporting the Chief Operating Officer (COO) and Chief Financial Officer (CFO) with the goal of enabling both to work as effectively and efficiently as possible. The COO requires an additional level of service and proactive support in complex situations. You will operate as the center of communication for your team; prepare professional business communications, coordinate travel arrangements and file expense reports. You will manage complex calendars for both executives, prioritize schedules, and identify and resolve conflicts.  With your understanding of firm and executive priorities, you will support broader firm calendar planning and manage critical meetings and communications with internal employees and external clients.

• Collaborative work environment: You will be the point of contact for your team to the rest of the firm. On a day-to-day basis, you will work closely and build relationships with colleagues across all departments.  
• Professional development: We care about your training and development. New employees will participate in role specific training to set you up for success. This role also assists on special projects as needed, develops process improvement skills and gains exposure to project management. You will be a continuous learner adapting to new policies and procedures required to process and resolve personnel transactions, inquiries, and issues.
• Engaging culture: We believe talent is our greatest asset. Our people exemplify a team-over-individual culture, and participate in team-building events, both regional and companywide. In this role you will be a champion of HW’s “one firm” mentality.

About The Role

Harris Williams fosters an inclusive culture through hiring quality people who are committed, tenacious, and principled – dedicated to achieving the right results for our clients, the right way. We are committed to building a unique firm by valuing and developing talent.

The ideal candidate will have experience working with executive level management, the ability to self-manage with limited oversight and guidance, and the ability to prioritize various high-level client interactions. We’re looking for a self-motivated, professional and creative problem solver with a strong work ethic, drive, leadership ability, and high sensitivity to protecting confidential information.

Employees who thrive at Harris Williams demonstrate the following:

• Approach all tasks with humility, collaboration and enthusiasm
  • View challenging tasks as opportunities for growth
  • Share ideas and credit among peers and teammates
  • Learn from mentors
• Be responsive
  • This is an in-office role. Light after-hours email usage expected
  • Track and ensure that action items from leadership meetings are executed post-decision, helping to complete priority items to an appropriate level of quality  
  • Acknowledge requests and clarify deadlines as needed
  • Stay a