Everyone is welcome at Handshake. We know diverse teams build better products and we are committed to creating an inclusive culture built on a foundation of respect for all individuals. We strongly encourage candidates from non-traditional backgrounds, historically marginalized or underrepresented groups to apply.

Your impact

Handshake is looking for an enthusiastic, creative, and super-organized Office Coordinator to join our growing team! As part of our Workplace Team, you’ll report to our Senior Workplace Manager. In this role, you will be responsible for keeping our San Francisco office operating efficiently and at scale while also being thoughtful in ensuring the best possible experience for our team & guests. We’re looking for someone excited by this challenge and the opportunity to make a significant impact on the ways Handshakers do their work! 

Your role

• Act as main point of contact for the San Francisco office; be a positive, friendly presence in the office, building strong relationships with all team members and guests, as well as with any visiting employees

• Responsible for managing the workplace experience in our San Francisco office from a safety and facilities standpoint; you’ll ensure that our office environment creates an ideal workspace for our team, while also bringing our mission and values to life

• Manage partnerships with building management, cleaning staff, and all other office vendors including snacks, meals, handy-people, and IT support

• Order, track inventory, and stock office supplies, snacks, and swag

• Proactively seek ways to streamline office processes and leverage best practices

• Support and help execute on company-wide events for the San Francisco office as well as quarterly meetings and ERG events

• Provide logistics related team-offsite event support to Leadership and their Executive Assistants

• Maintain a safe and healthy work environment by staying current with local health and safety requirements, emergency preparedness plans, first aid kits, and compliance signage

• Partner closely with other functions across the People Team, bringing innovative ideas to new team initiatives, culture-building events and business efficiencies, especially as we manage a hybrid work environment 

• Proactively coordinate space planning in partnership with the People team, including additions or changes needed to the physical space as we keep evolving our workforce strategy

• Note: this role is expected to work in-office 3 days per week: Mondays, Wednesdays and Thursdays (for a total of 24 hours)

Your experience

• At least 2 years of experience working in a fast-paced business environment, preferably within the tech space

• Passion for Handshake’s mission to democratize access to opportunity for college students

• Friendly and enthusiastic can-do attitude

• Self-directed, highly efficient, detail-oriented problem solver with demonstrated experience and creativity in developing and improving processes

• Highly organized with the ability to prioritize and manage workload effectively, always following projects through to completion

• Great judgment and a history of working with highly confidential information

• Exceptional interpersonal skills, empathy, and the ability to build relationships across different functions

• Excellent written and verbal communication skills – you know precisely what to say and how to say it, both online and in-person

• An eye and appreciation for office design

• Ability to track and spend according to allocated budget

Bonus areas of expertise

• Prior reception, executive assistant, or office coordination experience

Compensation range

• $30 per hour

For cash compensation, we set standard ranges for all U.S.-based roles based on function, l