Administrative Assistant

Job Description

At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you’re starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one-of-a-kind. You can design a career you’ll love from top to bottom – we give you the tools you need to succeed and the autonomy to reach your goals.

We are seeking an organized, detail-oriented Administrative Assistant for our Advisory service line. This is an exciting opportunity for someone who has a positive attitude, a proactive nature and who is collaborative. The working environment is not routine, so we need someone who can balance changing, sometimes competing, priorities.

The ideal Administrative Assistant will be a foundation for team success by providing a wide range of administrative support to assigned practice areas. Duties will require someone who can successfully work independently and within a team environment.  Successful candidates will possess a high degree of professionalism including the ability to maintain strict confidentiality. We need someone with good interpersonal communication skills to interact professionally and appropriately with individuals at all levels of our organization and with our clients.

What it Means to Work for EisnerAmper: 

• You will get to be part of one of the largest and fastest growing accounting and advisory firms in the industry 

• You will have the flexibility to manage your days in support of our commitment to work/life balance 

• You will join a culture that has received multiple top “Places to Work” awards 

• We believe that great work is accomplished when cultures, ideas and experiences come together to create new solutions  

• We understand that embracing our differences is what unites us as a team and strengthens our foundation  

• Showing up authentically is how we, both as professionals and a Firm, find inspiration to do our best work  

What Work You Will be Responsible For: 

• Creating and proofreading correspondence, standard operating procedure documents, and presentations.

• Supporting report preparation and related work for the assigned practice areas.

• Providing photocopy, scanning, binding, and other document management services.

• Coordination of virtual and live, in-person meetings as needed.  Ensure that meeting rooms are neat, with applicable technology and refreshments prepped and ready for use by meeting participants.

• Maintaining team and project schedules in RUNN software application.

• Creating, or downloading, and distributing regular reports (weekly, monthly, bi-monthly report, etc.).

• Creating new users in various firm systems, including assigning/removing rights, as needed.

• Maintaining up-to-date client records.

• Making updates to Project/Client codes in the applicable practice management system.

• Scheduling, creating, and launching meetings in MS Teams, GoToWebinar, and other platforms, as needed.

• Making travel arrangements for managers and above, to include booking restaurant reservations, travel, accommodations, and car services as needed.

• Preparing expense reports in SAP Concur for managers and above and providing guidance to others regarding the use of Concur for travel and expenses.

• Assisting partners with monthly billing and preparing client invoices on a timely basis.

• Arranging in-house and off-premise meals for employee team meetings, client events, etc.

• Creating and tracking conference and professional education registrations.

• Entering time for team members into the applicable timekeeping system on an as-needed basis.

• Managing calendars for Partners or Managing Directors, as requested.

• Other administrative duties as assigned.

• May be required to occasionally work extended hours, or travel to/work from different firm offices and/or client locations

Basic Qualifications: 

• High School Diploma

• 3+ years office administrative-related experience

• Demonstrated excellence in written and oral communication

• Intermediate level of proficiency with the Microsoft Office suite of products (Outlook, Excel, PowerPoint, and Word.

Preferred/Desired Qualifications:

• Advanced computer skills including MS Office (Word, Excel and Outlook)

• Previous experience with SAP Concur, ProSystem Practice Management, Salesforce, Netsuite, iManage, Re